Assistant, Administrative

Job Responsibilities

• Provide administrative and clerical support to the school principal and administrative team.
• Greet visitors, students, and families in a professional and welcoming manner in collaboration with the office receptionist.
• Answer and direct phone calls, emails, and general inquiries promptly and courteously.
• Maintain accurate records, files, and confidential documents in accordance with school policies.
• Maintain, manage, and support enrollment records of current and prospective families, tuition, and scholarship/aide for school.
• Aid with student attendance, enrollment documentation, and record management.
• Schedule, coordinate calendars, and prepare for meetings and school events.
• Prepare correspondence, reports, forms, and other documents as requested.
• Aid with school communications, including newsletters, emails, and internal notices.
• Invent, manage, and order books, educational supplies, office supplies, and support day-to-day office organization.
• Collaborate with faculty, staff, and administration to support school daily operations.
• Uphold confidentiality and comply with diocesan, school, and legal guidelines.
• Contribute to a positive, mission-aligned school culture centered on the Catholic faith and values.
• Perform all other duties as assigned.

Job Requirements

• A high school diploma or equivalent (required); an associate’s or bachelor’s degree preferred.
• Prior experience in an administrative or office support role (preferred).
• Strong organizational skills and the ability to be proactive and self-motivated.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple tasks efficiently and maintain attention to detail.
• High level of proficiency with computers, office software, data entry, and record keeping.
• Professional demeanor and ability to work collaboratively with staff, students, and families.
• Commitment to Catholic education and willingness to support the mission of Immaculate Conception School.

Benefits

• Work/life balance is so important to the archdiocese.
• Flexible working times and remote working options.
• Generous paid vacation increasing with service.
• Personal leaves of absence.
• The opportunity to contribute to the Archdiocese sponsored volunteer events.

Pay

TBD

Schedule

TBD

Qualifications

N/A

Skills

N/A

Benefits

• Flexible working times.
• Remote working options.
• Generous paid vacation increasing with service.
• Personal leaves of absence.
• The opportunity to contribute to the Archdiocese sponsored volunteer events.

Communities Served

Union, MO, US, 63084-1334