Asset & Wealth Management, Alternatives Capital Formation, Administrative Assistant, New York

Job Summary & Responsibilities

• Maintain complex and extremely detailed calendars across multiple time zones, including senior-level internal/external meetings and conference calls; prioritize client meeting requests and all related client logistics - respond and follow up on requests in a timely manner.
• Cooky travel, including visa arrangements, in support of fundraising activities and client conferences; ensure timely processing of expense reports.
• Manage high volume of conference scheduling and all associated logistics with heavy client engagement.
• Adhere to Compliance regulations and firm policies, gaining the relevant approvals.
• Operate within a dynamic phone group - will need to manage a high volume of phone calls and interact with high-level business leaders and clients in a professional and effective manner.
• Support general office administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc), ad-hoc projects or facilities management as needed.
• Facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly.
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.
• Flexibility to support assistant colleagues and cover when necessary.

Qualifications

• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Requires excellent interpersonal and communication skills, both written & verbal.
• Ability to display a consistent, professional degree of communication.
• Comfortable working with people at all levels across the organization.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow up as often as necessary.
• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
• Adaptable to new technologies and familiarity with Microsoft Office Suite, including MS Word, Excel, PowerPoint and Outlook is required.
• Additional familiarity with AI software including, but not limited to, Microsoft CoPilot is preferred.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Supportive team player with a positive attitude, enthusiastic about bringing the team together.

Benefits

Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.