Asset & Wealth Management, Goldman Sachs Asset Management - Alternatives Investing, Administrative Assistant, New York

About the Role

Provide high-level, proactive administrative support to a complex team of Managing Director & Vice President Investors. This role requires a high degree of multitasking, discretion, and the ability to navigate a dynamic corporate environment.

Responsibilities

• Provides dedicated & dynamic administrative support to multiple investors across our Alternatives Investing sleeves (including Real Estate & Infrastructure Investing), including our impact investing business – the Urban Investment Group.
• Proactively coordinate and maintain complex and extremely dynamic calendars, including coordination of senior-level internal/external meetings and conference calls, strategically prioritizing meeting requests and all related logistics.
• Anticipate potential calendar conflicts and engagements, while proactively resolving all scheduling challenges.
• Respond and follow up on client requests in a timely manner.
• Handle highly confidential and sensitive client information with the utmost discretion.
• Manage a high volume of phone calls and interact with high-level business leaders and clients in a professional and effective manner.
• Coordinate all travel arrangements, both domestic and international, including visa procurement and other requirements.
• Meticulously process and track expense reports in a timely manner, reconciling credit card statements or related expenses in compliance with company policy.
• Prepare and distribute correspondence, agendas, memos, letters, reports, or other documents related to Investment Committee and other investments as requested.
• Support general office administrative duties (invoicing, copying, filing, faxing, archiving, supplies, etc.), ad-hoc projects, facilities management, and/or event planning as requested.
• Organize and ship materials to clients as needed; track delivery and confirm receipt when appropriate.
• Partner with conference, catering, and other event vendors to support client engagements as needed.
• Maintain understanding of firm policies and handle certain issues independently.

Requirements

• Experience supporting multiple executives in a complex environment, preferably in financial services, private sector, or government.
• Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly challenging demands.
• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Excellent interpersonal and communication skills, both written and verbal.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Highest degree of integrity, professionalism, and diplomacy.
• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Familiarity with expense platforms such as SAP Concur.
• Supportive team player with a positive attitude.
• At least 5+ years of experience.

This role is fully onsite in the New York City office.

About the Company

At Goldman Sachs, we commit our people, capital, and ideas to help our clients, shareholders, and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities, and investment management firm. Headquartered in New York, we maintain offices around the world. We believe who you are makes you better at what you do. We’re committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has opportunities to grow professionally and personally.

Pay

The expected base salary for this New York, New York, United States-based position is $70,000-$110,000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

Benefits

Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings. A summary of these offerings, which are generally available to active, non-temporary, full-time, and part-time US employees who work at least 20 hours per week, can be found here.