Asset Management Admin

At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector. We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow. Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

About the role

The Asset Management Administrator is responsible for the overall administration, budgeting, forecasting, accounting transactions, payroll, reporting, communication, file management, CMMS management, scheduling coordination, and dispatching of EaaS Agreement(s).

Responsibilities

• Administration of Billings, Reporting, and Collections.
• Provides daily support to the Operations Team to ensure that all requirements are achieved and documented in accordance with EaaS Agreement(s).
• CMMS Management, Tracking, Coordination, Reporting, and Communication Internally and Externally.
• Scheduling, Dispatching, Communication, and Reporting of all Preventive Maintenance & Repair Work Orders to appropriate internal and external personnel.
• Payroll Processing: ensure accurate employee time tracking, necessary documentation, and timely submission.
• Reporting: coordinate, develop, and issue monthly & annual EaaS Agreement reports.
• Administers and Tracks Master Service Agreements, Purchase Orders, Subcontracts COIs, and various other contracting types to assist Team with procurement and operational execution.
• Processes change orders, open/close of cost tracking mechanisms in accounting system.
• Manages Documentation File Structure of EaaS Agreement(s).
• Maintains Regulatory Documentation and Distribution to appropriate parties.
• Communication and assistance with EaaS, Client, and Company events and functions.
• Properly maintain and procure office supplies with manager approval.
• Assist Ops in new hire onboarding, including IT needs.
• Assist team in invoice coding and approvals as requested.
• Prepare and submit client billings and lien releases.
• Assist with the development of project documentation—daily reports, forecasting, etc.
• Effectively & accurately communicate relevant project information to project team.
• Reconcile tool and rental equipment list (if applicable).

Requirements

• Work well with others in difficult situations to solve customer issues and achieve positive results.
• Possess strong time management skills and ability to work under time constraints.
• Consistently demonstrate a positive attitude and strong work ethic.
• Experience in MS Office, including Word, Excel, & Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.
• Accounting, Bookkeeping, Clerical, and Transactional Experience.
• Scheduling and Dispatching of work activities.
• Operational Experience.
• Payroll processing experience preferred.

Qualifications

• High School Diploma (required).
• Technical and/or Bachelor Degree (preferred).
• Experienced in Accounting and Operations.
• 3 years administrative experience.

Travel Requirements

0-5% of time will be spent traveling to job site(s)/office location.

Physical Activities

• Climbing stairs.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Remaining in a stationary position, often standing or sitting for prolonged periods.

Environmental Conditions

Quiet environment.

Physical Demands

Light work that includes adjusting and/or moving objects up to 20 pounds.