ARL Office Assistant

We are searching for versatile and experienced Office Assistants to join the Undersea Systems Office (USO) at the Applied Research Laboratory (ARL) at Penn State. USO serves as a research center of excellence in undersea weapons, unmanned undersea vehicles, and advanced sonars supporting national security and undersea warfare sponsors through the development and demonstration of science and technology.

Responsibilities

• Coordinate a large volume of complex domestic and international travel in support of program engineers (researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses).
• Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals).
• Manage data, files, and calendars.
• Provide coordination and oversight for external visitors, ensuring that security guidelines and requirements are followed.
• Communicate with and provide exceptional customer service for internal and external stakeholders (government, industry, University, and ARL-specific).
• Assist with all administrative aspects of hiring and onboarding of new hires.

Additional responsibilities for the higher-level position include:

• Prepare classified material including presentations, engineering documents, mailings, and data transfers in compliance with requirements of the Defense Counterintelligence and Security Agency (DCSA).
• Proofread documents for appropriate security markings, grammar, spelling, punctuation, and basic formatting.

Requirements

• Microsoft Office (Word, PowerPoint, Excel, and Outlook).
• Agility in managing multiple competing priorities.
• Resolve issues and prioritize work, both independently and as a team member, in support of multiple unit and program leaders.
• Demonstrated ability to exercise discretion and confidentiality.
• Success in an office environment, where various forms of communication and organizational skills were crucial to be effective.
• Current eligibility to obtain a clearance at the Secret level.

Qualifications

If filled as Office Assistant (ARL) - Senior Support, this position requires:

• Associate Degree.
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted.

If filled as Office Assistant (ARL) - Intermediate Support, this position requires:

• General Equivalency Diploma (GED) or High School (HS).
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted.

Your working location will be fully onsite, located in State College, PA.

ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC). Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. You must be a U.S. citizen to apply.

Pay

The salary range for this position, including all possible grades, is $46,800.00 - $77,304.00.

Benefits

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation, and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.