Office Services Assistant
for sections that have real content. Sections: About the role? The description includes a paragraph about McGough and then "OFFICE SERVICES ASSISTANT" is title but we should not repeat job title as heading. We can include an "About the role" section summarizing the description? The instruction: Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones.
We need to parse the posting: It includes description about McGough, then role description, qualifications required, skills, core responsibilities (with subcategories), additional responsibilities, office travel & schedule, physical requirements.
We need to decide sections: Could have "About the role" (prose summarizing role). Could have "Responsibilities" (list of duties). Could have "Qualifications" (required). Could have "Skills". Could have "Schedule" (full-time, on-site, early morning availability). Could have "Physical Requirements". Benefits not mentioned, so omit. Pay not mentioned, omit.
We must not create sections with filler. So include only those with real content.
We need to preserve all substantive information. So we need to include details from each part.
We'll produce HTML fragment with sections:
About the role
... (description of role: entry level, provide comprehensive coordination and administrative support across office operations, project teams, workforce onboarding, safety functions; central point of contact for jobsite operations; ensures efficient daily execution, positive employee experience, compliance with onboarding and safety requirements; requires strong organization, responsiveness, ability to manage multiple priorities in fast-paced early-start environment.)
Then maybe Responsibilities
with listing each responsibility bullet. The posting has many responsibilities grouped under categories: Office & Operational Support, Onboarding & Employee Experience, Safety & Workforce Compliance, Project & Field Support, Back-Up Project Management Support, Events & Engagement, Additional Responsibilities. We should combine them into a single list? The instruction: Use - for any list of duties/requirements/benefits. So we can create a
with each duty as - . We need to preserve all substantive information, not summarize away detail. So we need to include each bullet as separate
- . However there are many sentences; we can break them into logical items.
We must not invent or summarize away detail. So we need to keep the details but can combine similar items? The instruction says "Prefer a few substantive sections over many thin ones." So we can have one Responsibilities section with a list.
We need to include all duties: Let's extract:
Office & Operational Support:
- Manage daily office operations including stocking kitchen areas, monitoring inventory, and coordinating supply purchases (office, food, and cleaning)
- Coordinate mail, shipments, deliveries, and general office logistics
- Maintain internal contact lists, schedules, job codes, and distribution groups
- Reconcile purchasing card transactions and maintain accurate records
- Support leadership and visitors with logistics, reservations, and general coordination
- Perform errands and miscellaneous operational support as needed
- May be responsible for performing company database or system administration tasks, and data input.
Onboarding & Employee Experience:
- Coordinate onboarding logistics, prepare workspaces, and welcome new employees
- Conduct daily new hire orientations (including large groups) and additional sessions for alternate shifts
- Ensure completion of required training, documentation, and system entry (Procore, HammerTech)
- Issue badges, parking permits, and provide access support; troubleshoot badge issues as needed
- Coordinate employee logistics including travel, housing, IT equipment, and onboarding materials
Safety & Workforce Compliance:
- Provide Spanish translation support for safety meetings and jobsite communication
- Lead safety orientations for Spanish-speaking employees, including LOTO and commissioning
- Distribute PPE and manage related inventory and ordering
- Provide training and support safety systems and processes, including entering data in HammerTech and managing Eyrus access
- Assist with safety communications, alerts, and incident support (including camera review)
- Track training (e.g., UTV certification) and maintain compliance records
- Print and issue employee badges
- Distribute PPE
Project & Field Support:
- Provide administrative support to project teams including document coordination and communication
- Maintain project documentation and assist with document control systems
- Coordinate with field leadership on jobsite needs, supplies, and resources
Back-Up Project Management Support:
- Process, organize, copy and file project management related forms and documents, including, but not limited to Bidding Process, Preconstruction support to estimating team & project team, Processing of Submittals, RFI’s, Project Schedule Updates.
- Project team correspondence and communications
- Keep current set of plans updated
Events & Engagement:
- Coordinate jobsite meetings, meals, and events including safety week, team-building activities, and employee appreciation efforts
- Manage catering, food orders, and event logistics
- Support wellness initiatives and employee engagement activities
Additional Responsibilities:
- Participate as an active member of the McGough Team. Contribute to shared goals and collaborate with colleagues on achievement of priorities.
- Follow McGough standard Policies & Procedures
- Support continuous improvement efforts and operational initiatives
- Train and assist team members on onboarding, safety, and administrative processes
- Contribute to a collaborative, service-oriented team environment
- Perform other duties as assigned
Office, Travel & Schedule:
- Full-time, on-site role (5 days/week)
- Early morning availability required (as early as 5:00 AM) and occasional evening support
- Overtime as needed
Physical Requirements:
- Position involves sitting for extended periods of time at employee’s workstation and during meetings as well as while traveling, either by plane or car.
- Employee needs to be able to lift to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.
- Employee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications Required:
- High school diploma or GED
- 1–3 years of administrative or office support experience
Preferred:
- 2+ years of administrative experience
- Construction or jobsite experience
- Bilingual (Spanish/English)
Skills:
- Strong organizational and time management skills with a high level of accuracy and attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Effective verbal and written communication skills, including ability to support English/Spanish translation as needed
- Ability to work independently with initiative while supporting multiple project managers and stakeholders
- Strong customer service mindset with problem-solving capabilities
- Proficiency in Microsoft Office (Outlook, Excel, Word) and ability to quickly learn systems such as Procore, HammerTech, and Eyrus
- Ability to maintain accurate records and perform data entry across multiple systems
- Strong interpersonal skills with the ability to build and maintain relationships across field and office teams
- Positive attitude with a strong work ethic and willingness to take initiative
- Adaptability and flexibility to respond to changing priorities and schedules
- Ability to handle confidential information with discretion and professionalism
We need to avoid filler like "commensurate with experience". Not present.
We need to output only HTML fragment, no markdown fences.
We'll structure:
About the role
...
Responsibilities
- ...
...
Qualifications
- High school diploma or GED
- 1–3 years of administrative or office support experience
Preferred:
- 2+ years of administrative experience
- Construction or jobsite experience
- Bilingual (Spanish/English)
Alternatively combine preferred as list items with note.
Skills
...
Schedule
- Full-time, on-site role (5 days/week)
- Early morning availability required (as early as 5:00 AM) and occasional evening support
- Overtime as needed
Physical Requirements
- Position involves sitting for extended periods of time at employee’s workstation and during meetings as well as while traveling, either by plane or car.
- Employee needs to be able to lift to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.
- Employee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We should not include Benefits or Pay sections.
Check for duplication: The "Office, Travel & Schedule" heading we turned into Schedule. Good.
We need to ensure we didn't miss any substantive info: The description about McGough at start: "McGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart." This is about the company, not the role. Should we include in About the role? Possibly we could include a brief "About McGough" but the instruction says use About the role for section headings. Could include that as part of About the role. It's substantive info about the employer; we should preserve it. So About the role paragraph can include both company overview and role description.
Let's craft About the role paragraph:
McGough is a respected partner that brings six generations of experience to high‑profile, unique and complex construction projects. The company takes great pride in its people and their expertise in planning, development, construction and facility management, and employee tenure reflects the commitment and pride shared in the work. The Office Services Assistant is an entry‑level role providing comprehensive coordination and administrative support across office operations, project teams, workforce onboarding, and safety functions. Serving as a central point of contact for jobsite operations, the position ensures efficient daily execution, a positive employee experience, and compliance with onboarding and safety requirements. It requires strong organization, responsiveness, and the ability to manage multiple priorities in a fast‑paced, early‑start environment.
That preserves all.
Now Responsibilities list: we need to include all items from the categories. Let's create a comprehensive list.
I'll enumerate each bullet as separate - . Ensure we don't miss any.
From Office & Operational Support:
- Manage daily office operations including stock
- for any list of duties/requirements/benefits, and
for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. We need to parse the posting: It includes description about McGough, then role description, qualifications required, skills, core responsibilities (with subcategories), additional responsibilities, office travel & schedule, physical requirements. We need to decide sections: Could have "About the role" (prose summarizing role). Could have "Responsibilities" (list of duties). Could have "Qualifications" (required). Could have "Skills". Could have "Schedule" (full-time, on-site, early morning availability). Could have "Physical Requirements". Benefits not mentioned, so omit. Pay not mentioned, omit. We must not create sections with filler. So include only those with real content. We need to preserve all substantive information. So we need to include details from each part. We'll produce HTML fragment with sections:
About the role
... (description of role: entry level, provide comprehensive coordination and administrative support across office operations, project teams, workforce onboarding, safety functions; central point of contact for jobsite operations; ensures efficient daily execution, positive employee experience, compliance with onboarding and safety requirements; requires strong organization, responsiveness, ability to manage multiple priorities in fast-paced early-start environment.)
Then maybeResponsibilities
with- listing each responsibility bullet. The posting has many responsibilities grouped under categories: Office & Operational Support, Onboarding & Employee Experience, Safety & Workforce Compliance, Project & Field Support, Back-Up Project Management Support, Events & Engagement, Additional Responsibilities. We should combine them into a single list? The instruction: Use
- for any list of duties/requirements/benefits. So we can create a
- with each duty as
- . We need to preserve all substantive information, not summarize away detail. So we need to include each bullet as separate
- . However there are many sentences; we can break them into logical items.
We must not invent or summarize away detail. So we need to keep the details but can combine similar items? The instruction says "Prefer a few substantive sections over many thin ones." So we can have one Responsibilities section with a list.
We need to include all duties: Let's extract:
Office & Operational Support:
- Manage daily office operations including stocking kitchen areas, monitoring inventory, and coordinating supply purchases (office, food, and cleaning)
- Coordinate mail, shipments, deliveries, and general office logistics
- Maintain internal contact lists, schedules, job codes, and distribution groups
- Reconcile purchasing card transactions and maintain accurate records
- Support leadership and visitors with logistics, reservations, and general coordination
- Perform errands and miscellaneous operational support as needed
- May be responsible for performing company database or system administration tasks, and data input.
Onboarding & Employee Experience:
- Coordinate onboarding logistics, prepare workspaces, and welcome new employees
- Conduct daily new hire orientations (including large groups) and additional sessions for alternate shifts
- Ensure completion of required training, documentation, and system entry (Procore, HammerTech)
- Issue badges, parking permits, and provide access support; troubleshoot badge issues as needed
- Coordinate employee logistics including travel, housing, IT equipment, and onboarding materials
Safety & Workforce Compliance:
- Provide Spanish translation support for safety meetings and jobsite communication
- Lead safety orientations for Spanish-speaking employees, including LOTO and commissioning
- Distribute PPE and manage related inventory and ordering
- Provide training and support safety systems and processes, including entering data in HammerTech and managing Eyrus access
- Assist with safety communications, alerts, and incident support (including camera review)
- Track training (e.g., UTV certification) and maintain compliance records
- Print and issue employee badges
- Distribute PPE
Project & Field Support:
- Provide administrative support to project teams including document coordination and communication
- Maintain project documentation and assist with document control systems
- Coordinate with field leadership on jobsite needs, supplies, and resources
Back-Up Project Management Support:
- Process, organize, copy and file project management related forms and documents, including, but not limited to Bidding Process, Preconstruction support to estimating team & project team, Processing of Submittals, RFI’s, Project Schedule Updates.
- Project team correspondence and communications
- Keep current set of plans updated
Events & Engagement:
- Coordinate jobsite meetings, meals, and events including safety week, team-building activities, and employee appreciation efforts
- Manage catering, food orders, and event logistics
- Support wellness initiatives and employee engagement activities
Additional Responsibilities:
- Participate as an active member of the McGough Team. Contribute to shared goals and collaborate with colleagues on achievement of priorities.
- Follow McGough standard Policies & Procedures
- Support continuous improvement efforts and operational initiatives
- Train and assist team members on onboarding, safety, and administrative processes
- Contribute to a collaborative, service-oriented team environment
- Perform other duties as assigned
Office, Travel & Schedule:
- Full-time, on-site role (5 days/week)
- Early morning availability required (as early as 5:00 AM) and occasional evening support
- Overtime as needed
Physical Requirements:
- Position involves sitting for extended periods of time at employee’s workstation and during meetings as well as while traveling, either by plane or car.
- Employee needs to be able to lift to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.
- Employee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications Required:
- High school diploma or GED
- 1–3 years of administrative or office support experience
Preferred:
- 2+ years of administrative experience
- Construction or jobsite experience
- Bilingual (Spanish/English)
Skills:
- Strong organizational and time management skills with a high level of accuracy and attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Effective verbal and written communication skills, including ability to support English/Spanish translation as needed
- Ability to work independently with initiative while supporting multiple project managers and stakeholders
- Strong customer service mindset with problem-solving capabilities
- Proficiency in Microsoft Office (Outlook, Excel, Word) and ability to quickly learn systems such as Procore, HammerTech, and Eyrus
- Ability to maintain accurate records and perform data entry across multiple systems
- Strong interpersonal skills with the ability to build and maintain relationships across field and office teams
- Positive attitude with a strong work ethic and willingness to take initiative
- Adaptability and flexibility to respond to changing priorities and schedules
- Ability to handle confidential information with discretion and professionalism
We need to avoid filler like "commensurate with experience". Not present.
We need to output only HTML fragment, no markdown fences.
We'll structure:
About the role
...
Responsibilities
- ... ...
Qualifications
- High school diploma or GED
- 1–3 years of administrative or office support experience
Preferred:
- 2+ years of administrative experience
- Construction or jobsite experience
- Bilingual (Spanish/English)
Skills
- ...
Schedule
- Full-time, on-site role (5 days/week)
- Early morning availability required (as early as 5:00 AM) and occasional evening support
- Overtime as needed
Physical Requirements
- Position involves sitting for extended periods of time at employee’s workstation and during meetings as well as while traveling, either by plane or car.
- Employee needs to be able to lift to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.
- Employee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
McGough is a respected partner that brings six generations of experience to high‑profile, unique and complex construction projects. The company takes great pride in its people and their expertise in planning, development, construction and facility management, and employee tenure reflects the commitment and pride shared in the work. The Office Services Assistant is an entry‑level role providing comprehensive coordination and administrative support across office operations, project teams, workforce onboarding, and safety functions. Serving as a central point of contact for jobsite operations, the position ensures efficient daily execution, a positive employee experience, and compliance with onboarding and safety requirements. It requires strong organization, responsiveness, and the ability to manage multiple priorities in a fast‑paced, early‑start environment.
That preserves all. Now Responsibilities list: we need to include all items from the categories. Let's create a comprehensive list. I'll enumerate each bullet as separate - . Ensure we don't miss any. From Office & Operational Support: - Manage daily office operations including stock
- for any list of duties/requirements/benefits. So we can create a