ARL Office Assistant

This position is located in State College, PA and is fully onsite.

About the role

The Undersea Systems Office (USO) at the Applied Research Laboratory (ARL) at Penn State serves as a research center of excellence in undersea weapons, unmanned undersea vehicles, and advanced sonars. We support national security and undersea warfare sponsors through the development and demonstration of science and technology, taking concepts from early developmental phases through transition to industry and the fleet. ARL is an authorized DoD SkillBridge partner and welcomes transitioning military members to apply.

Responsibilities

• Coordinate a large volume of complex domestic and international travel in support of program engineers (researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses).
• Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals).
• Manage data, files, and calendars.
• Provide coordination and oversight for external visitors, ensuring that security guidelines and requirements are followed.
• Communicate with and provide exceptional customer service for internal and external stakeholders (government, industry, University, and ARL-specific).
• Assist with all administrative aspects of hiring and onboarding of new hires.

Additional responsibilities for the higher-level position include:

• Prepare classified material including presentations, engineering documents, mailings, and data transfers in compliance with requirements of the Defense Counterintelligence and Security Agency (DCSA).
• Proofread documents for appropriate security markings, grammar, spelling, punctuation, and basic formatting.

Requirements

• Microsoft Office (Word, PowerPoint, Excel, and Outlook).
• Agility in managing multiple competing priorities.
• Ability to resolve issues and prioritize work, both independently and as a team member, in support of multiple unit and program leaders.
• Demonstrated ability to exercise discretion and confidentiality.
• Success in an office environment where various forms of communication and organizational skills were crucial to be effective.
• Current eligibility to obtain a clearance at the Secret level.

Qualifications

If filled as Office Assistant (ARL) - Senior Support, this position requires:

• Associate Degree.
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted.

If filled as Office Assistant (ARL) - Intermediate Support, this position requires:

• General Equivalency Diploma (GED) or High School (HS).
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted.

Pay

The salary range for this position, including all possible grades, is $46,800.00 - $77,304.00.

Benefits

Penn State provides a competitive benefits package for full-time employees, including:

• Comprehensive medical, dental, and vision coverage.
• Robust retirement plans.
• Substantial paid time off (holidays, vacation, and sick time).
• 75% tuition discount for employees, eligible spouses, and children.

For more detailed information, visit the Benefits Page.

Employment requires successful completion of background check(s) and eligibility to obtain a government security clearance. Employees must participate in the ARL drug testing program and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. U.S. citizenship is required to apply.