Archives Records Specialist II

About the role

Location: Worcester, MA 01605. Schedule: 100% Onsite. Pay: $30 - $32/hour (dependent on relevant experience).

Position Overview: We are seeking an Archive Records Analyst to support the day-to-day administration of a Quality Control records archiving program within a regulated pharmaceutical environment. This position will support the organization, classification, filing, tracking, retrieval, retention, and disposition of GMP-regulated paper records. The ideal candidate is highly organized, detail-oriented, and comfortable working with different types of Quality Control documentation. This is a great opportunity for an entry-level or early-career candidate with exposure to records management, document control, Quality Control documentation, or regulated environments.

Responsibilities

• Support the intake, review, classification, labeling, and filing of GMP-regulated and Quality Control records
• Review documentation and appropriately identify and categorize different types of QC records
• Maintain accurate paper record inventories, indexes, logs, and tracking systems
• Organize and store records in approved archive locations to ensure accurate and efficient retrieval
• Respond to routine records requests and retrieve archived documentation for authorized personnel
• Perform quality checks to ensure records are complete, properly labeled, and filed in the correct location
• Track record requests, transfers, archiving activities, and basic metrics
• Support records retention and disposition activities in accordance with established procedures
• Prepare documentation for transfer, long-term storage, retrieval, or authorized destruction
• Follow applicable GMP, data integrity, records management, privacy, and security requirements
• Partner with Quality Control and other local business teams to resolve routine records and archiving questions
• Assist with records management procedures, training materials, and related communications
• Utilize RIMS, Veeva Vault, Microsoft Office, and other applicable tracking systems

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree welcomed
• Entry-level and recent college graduates may be considered
• Experience or exposure to RIMS (Regulatory Information Management Systems) strongly preferred
• Experience or familiarity with Veeva Vault strongly preferred
• Ability to recognize, classify, and organize different types of Quality Control documentation
• Experience with records management, document control, filing, archiving, or administrative documentation is preferred
• Exposure to a GMP-regulated pharmaceutical, biotechnology, medical device, laboratory, healthcare, or manufacturing environment is a plus
• Basic understanding of document filing, tracking, retrieval, retention, and disposition practices
• Strong attention to detail and organizational skills
• Ability to follow established procedures and appropriately handle confidential or controlled information
• Basic proficiency with Microsoft Word, Excel, PowerPoint, and SharePoint
• Strong written and verbal communication skills

Skills

• RIMS
• Veeva Vault
• Quality Control Documentation
• GMP Records
• Records Management
• Document Control
• Paper Records Archiving
• Document Classification
• Filing & Retrieval
• Records Tracking
• Data Integrity
• Microsoft Office