Records Specialist II/III

About the role

You will support the business in handling one of our most vital assets—our physical records and information. You will ensure that physical records policies and procedures are followed and meet all state and federal requirements, and collaborate with and educate internal partners on records processes. Attention to detail, the ability to recognize and solve typical problems, decipher vague requests for information, and build relationships across the company are keys to success in this role.

Responsibilities

• Responsible for the integrity of the information transferred into the Records Information Management System, including records sent to off-site storage
• Collaborates with internal partners and team members who handle physical records
• Champions processes and procedures, educates others, supports annual review, and ensures updates are completed and published
• Completes records searches and provides records reports
• Identifies and coordinates records available for destruction
• Efficiently manages confidential shred bins processes; works closely with the vendor to address service and billing
• Supports record retention code validation to ensure compliance
• Conducts searches of company records for requested information
• Verifies the acceptability of documents stored for microfilming
• Controls inventory of records stored and may have responsibility for all phases of destruction and/or disposition of records
• Solves complex problems and acts as a lead to other Records Specialists
• Other duties as assigned

Requirements

• Associate's or vocational school degree in a business-related field and a minimum of two (2) years' experience in a compliance/service-based records program or Bachelor’s degree in a business-related field and a minimum of four (4) years of experience in a compliance/service-based records program
• Exhibits excellent organizational and interpersonal skills and deems safety an utmost priority
• Proficiency in Microsoft Office applications and PC skills
• Solid understanding of a records management system
• Strong attention to detail
• Good written and oral communication skills
• Works well in a team environment
• Ability to work with all levels of leadership

Preferred Qualifications

• Experience in the oil and gas industry, with knowledge of industry documentation, records management practices, and regulatory compliance requirements
• Legal, records management, or administrative experience with demonstrated ability to manage confidential documents, maintain organized records, and support business operations with a high level of accuracy and attention to detail

Schedule

May require some travel.