Archives Project Coordinator

About The Job

Project Coordinator will be responsible for collection management and planning for the preparation of collections affected by the Fire Suppression System construction and Libraries' collections move by rehousing material for preservation and storage enhancement; oversee the move of collections from the Andersen Mezzanine and High bay areas, and off-site storage to Andersen; addressing significant oversize collections impacted by the move; conducting shelf reads to ensure adequate location control before the move and confirm all archival material is updated in the CMS for better management control. The Project Coordinator will supervise student positions related to the collection move. The Project Coordinator will report to the Head of Archival Processing and work cooperatively with Libraries and Archives staff involved in coordinating the collections moves.

The Project Coordinator position is a 1 year, full-time, position for the University of Minnesota Archives and Special Collections, a Department of the University of Minnesota Libraries. Depending on available funding there is the possibility of an additional year.

Responsibilities

• Archival Collection Management (70%):
  • Survey collections in preparation for moves
  • Update collection guides with location metadata using ArchivesSpace
  • Create new location data for import into ArchivesSpace
  • Label new and existing shelves with location data in preparation for collection moves
  • Serve as the on-site point of contact for movers during duration of moves
  • Map collections to be moved, identify permanent storage locations for oversize and flat material
  • Coordinate moves of collection material to/from the identified space and process and/or rehouse archival material affected by the move
  • Ensure moved material is identified and stored in correct new locations, overseeing temporary staff to put collection material on shelves
  • Support ASC central staff during the planning for and during the fire suppression system installation
  • Coordinate archival projects with Temp/Cas employees hired to move collection material at Andersen Library
• Project Administration (30%):
  • Manage project documentation and relevant statistics
  • Develop and implement work plans and manage milestones for project completion
  • Contribute to Department committees or working groups related to archival description and preservation
  • Work collaboratively to create work procedures and improve workflows
  • Make recommendations regarding collection preservation, metadata, and workflows related to the project
  • Participate in relevant internal training opportunities

Required Qualifications

• BA/BS degree plus at least four years of experience, or a combination of education and experience to equal at least eight years
• Demonstrated knowledge and professional experience with processing, arrangement, and description of archival collections
• Demonstrated experience with archival descriptive and metadata standards
• Ability to work independently and in cooperation with colleagues
• Strong time management, organizational skills, and attention to detail
• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Demonstrated ability to analyze information and create work plans based on analysis
• Position requires the operation of a stock picker (will be trained internally)
• Experience using ArchivesSpace or similar archival content management system
• Ability to move and transport boxes weighing up to 50 pounds

Preferred Qualifications

• Evidence of effective project planning, management, and completion with the ability to meet deadlines
• High tolerance for ambiguity, yet capable of working with considerable detail
• Demonstrated problem-solving, multitasking, and organizational skills
• Experience handling fragile material and identifying preservation concerns

About The Department

The University of Minnesota Libraries Department of Archives and Special Collections (ASC) is one of the largest archival holdings in the country. The Department comprises 14 distinct collecting units, most of which include archival materials, and has relationships with other special collections units in the Libraries, including the Wangensteen Historical Library of Biology and Medicine and the Andersen Horticultural Library. ASC has close working relationships with the Libraries IT service areas, as well as Collection Management and Preservation.

Pay and Benefits

• Pay Range: $30.93/hour
• Time Appointment: 100% (40 hours/week)
• Appointment: Temporary
• Position Type: Civil-Service
• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

Schedule

Work schedule is full-time, Monday-Friday during open hours of Andersen Library. Most work must be completed on-site, but there is flexibility for some hybrid work when necessary; subject to University approval and management discretion. This position is not eligible for H-1B visa sponsorship.