Arbitrations Coordinator

About the role

The Arbitrations Coordinator supports the administration of the Producers Mark process and the Guild’s legal and arbitrations function. Reporting to the Associate General Counsel and working closely with the Paralegal & Manager of Arbitrations and other members of the legal team, this role coordinates Producers Mark submissions for more than 400 films each year, supports arbitration scheduling and documentation, administers the Producing Partnership Process, and assists with awards eligibility and other legal team initiatives.

Responsibilities

• Support the timely administration of the Producers Mark process, including gathering, organizing, and tracking submission information.
• Prepare materials for Producers Mark and awards eligibility processes, including redacting sensitive information prior to arbitrations.
• Coordinate arbitration scheduling, maintain the Arbitrations Calendar, and respond to questions about the submission process.
• Administer the Producing Partnership Process, including collecting petitions, organizing materials for the Producing Partnership Panel, scheduling meetings, and collecting and tabulating votes.
• Draft determinations and maintain accurate records of Producing Partnership determinations and dissolutions.
• Assist with drafting, organizing, and managing legal and arbitration-related documents.
• Maintain and update the List of Arbiters.
• Coordinate annual revisions to the Producers Mark and Awards website with the Associate General Counsel and Paralegal & Manager of Arbitrations.
• Support special projects and initiatives across the legal team, including awards eligibility and ballots.
• Perform other job-related duties as assigned.

Requirements

• Bachelor’s degree and 1–2 years of professional experience preferred.
• Strong written and verbal communication skills.
• Excellent judgment, integrity, and discretion when handling sensitive information.
• Highly organized and detail-oriented