AR/AP Clerk

Job Details

Key Responsibilities

• Payables & Receivables: Process vendor invoices accurately and in a timely manner.
• Validation Checks: Perform validation checks against supporting documentation prior to payment.
• Invoice Approval: Ensure invoices are properly approved and aligned with internal records.
• Discrepancy Resolution: Identify and resolve discrepancies (pricing, quantities, duplicates, missing documentation).
• Record Maintenance: Maintain organized records with a clear audit trail.
• Invoice Issuance: Generate and issue customer invoices accurately and on schedule.
• Payment Application: Apply incoming payments and maintain accurate account balances.
• Receivables Monitoring: Monitor outstanding receivables and support follow-up efforts.
• Billing Disputes: Investigate and resolve billing discrepancies and disputes.
• Reconciliation: Assist with account reconciliations across vendor, customer, bank, and GL accounts.
• Discrepancy Research: Research and resolve discrepancies independently.
• Audit Readiness: Ensure transactions are properly recorded and fully supported.
• Controls & Risk Awareness: Follow established financial controls to ensure accuracy and proper authorization of transactions.
• Suspicious Activity: Identify and escalate unusual or suspicious activity.
• Vendor Information Updates: Validate updates to vendor/payment information through standard procedures.
• Risk Awareness: Maintain awareness of common risks such as duplicate billing or unauthorized changes.
• Ownership & Accountability: Take ownership of transaction accuracy and completeness.
• Error Prevention: Prevent errors, duplicate payments, and unsupported transactions.
• Issue Resolution: Proactively identify issues and drive resolution through completion.

Qualifications

• Experience: 2–4 years of experience in AP, AR, or general accounting support.
• Knowledge: Working knowledge of GAAP principles.
• Skills: Proficiency with accounting systems and Excel.
• ERP Experience: Proficiency with ERP systems, especially Costpoint.
• Attention to Detail: Strong attention to detail and organization.
• Communication: Clear, professional communication skills.