Apprenticeship Coordinator #JR-00203

Representative Duties

• Serving as the central point of contact for City departments to initiate, expand, or revise apprenticeship programs
• Facilitating a formal process to assess department needs, workforce gaps, implementation feasibility, mentorship capacity and timeline considerations
• Supporting departments in identifying classifications appropriate for apprenticeship pathways, focusing on those with high vacancies, recruitment challenges, or succession risks
• Collaborating with department subject matter experts to establish Work Process Schedules, competency-based training plans, and progressive skill requirements; assisting in determining credential pathways, instructional formats, and program duration
• Cooking with community colleges, technical schools, and training vendors to align classroom instruction with municipal operational needs
• Preparing and submitting program documentation to the appropriate state agency, ensuring compliance with state and federal apprenticeship standards
• Cooking with apprenticeship agreements, tuition repayment forms (if applicable), and onboarding workflows
• Aiding hiring managers during candidate evaluation and selection to ensure understanding of program expectations
• Maintaining required records, agreements, and documentation for audits, inspections, and reporting
• Conducting intake meetings and regular check-ins with apprentices, supervisors, and mentors to monitor progress and address barriers
• Facilitating quarterly review meetings with departments, instructional providers, and HR partners
• Tracking on-the job learning hours, academic progress, evaluation cycles, wage increases, and completion benchmarks
• Aiding in program completion processes, including transition to journey-level classification
• Working with HR Classification & Compensation partners to support position reviews, trainee-level classifications, and establishment of wage progression structures
• Promoting programming, highlighting opportunities, and celebrating milestones through supporting communications, presentations, and outreach to increase departmental participation

Qualifications

• Experience providing oversight and leading an apprenticeship program, preferably in Virginia
• Experience facilitating relationships between operational departments, education partners, and workforce readiness liaisons
• Experience establishing relationships with local, regional and state partners to continuously identify, source and manage programming related to workforce readiness
• Exceptional communication and organization skills
• Demonstrated knowledge of applicable career fields and identifying pathways for transitional candidates, facilitating a learning environment, and providing technical oversight in the administration of successful related programming

Benefits

The City offers a generous benefits package which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, Holidays and Leave benefits.

City Information

The City of Virginia Beach is an Equal Opportunity Employer.