Apprentice Court Clerk - Associate Civil Docketing

Job Location: Missouri Circuit Courts

About the Role

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. We are recruiting to fill an Apprentice Court Clerk position to perform entry-level duties in a court that utilizes an electronic filing system. Work initially is under close supervision while the incumbent learns general office knowledge and specific court policies and procedures. Work involves responsibility for court case processing, which may require the application of independent judgment and the application of statutes, policies, and regulations. Work requires frequent interaction with the public, providing exceptional customer service. Work may also involve financial record-keeping within an automated case management system and providing direct support for a circuit judge or associate circuit judge.

Responsibilities

• Perform technical clerical work in the Civil - Associate Docketing Department, including:
  • Accept, maintain, manage, review, and process documents submitted via E-filing
  • Assign motion and trial documents to the division clerk
  • Make docket entries from pleadings filed and received from within the courtroom
  • Schedule case filings and prepare dockets
  • Perform weekly assigned in-courtroom duties for the call docket
  • Clear call dockets by reviewing, entering, and scanning judgments, continuing cases, or issuing alias/pluries summonses
• Interact with attorneys, litigants, judges, administrators, court personnel, and the general public in person and by telephone
• Perform case processing in receiving and initiating case files
• Perform technical duties such as reviewing judgments, preparing warrants, summonses, garnishments, executions, bond settings, and docket control
• Review legal documents for necessary information required for filing; determine processing required and take necessary action in accordance with court rules
• Perform accounting duties in receiving and disbursing monies, reconcile financial accounts, and prepare daily and monthly financial reports
• Prepare a variety of documents related to court operations, including court orders, court calendars, notices of hearings, court appearances, or reports
• Coordinate the flow of documents necessary for court assignments and properly queue electronically filed proceedings for processing
• This position may require working at off-site locations throughout St. Louis County

Requirements

• Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning
• Additional experience above the minimum stated may be substituted on a year-for-year basis for the required education

Work Environment

Employees may be exposed to:

• Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and/or sexually explicit material
• Evidence that may include syringes, drugs, weapons, and blood
• The public who may potentially be verbally or physically abusive
• Allergens, such as perfumes and dust
• Unpleasant odors, such as unwashed clothing or chemicals offered into evidence

Preferred Qualifications

• Ability to comprehend court procedures and policies, legal documents, laws, and legal factors pertaining to the court
• Ability to gain working knowledge of organization operations, functions, and scope of authority of the court
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives
• Ability to maintain a variety of complex records and prepare reports from an automated system

Benefits

The State of Missouri offers an excellent benefits package that includes:

• A defined pension plan
• Generous amounts of leave and holiday time
• Eligibility for health insurance coverage

Your total compensation is more than the dollars you receive in your paycheck.

Salary reflects the base pay for this position and does not include any differential for time-of-service pay for state tenure.