AP Specialist

Charlie Gilmur with Robert Half is partnering with a growing organization in Vancouver, WA, to fill this role.

About the role

This position offers a blend of accounts payable processing, vendor support, and administrative accounting responsibilities. The ideal candidate is organized, detail-oriented, and enjoys working cross-functionally to ensure smooth and accurate financial operations.

Responsibilities

• Process invoices, expense reports, and payment requests while ensuring accuracy and proper approvals.
• Assist with weekly payment processing, including checks, ACH transactions, and wire payments.
• Support vendor onboarding activities, including collecting required documentation and maintaining accurate vendor records.
• Monitor and respond to vendor inquiries, helping resolve payment, account, and documentation questions in a timely manner.
• Reconcile vendor statements and research discrepancies to ensure accounts remain current and accurate.
• Coordinate with internal departments to resolve invoice, purchase order, and payment-related issues.
• Maintain organized accounts payable files and supporting documentation.
• Assist with month-end and year-end closing activities, audit requests, and reporting requirements.
• Prepare and distribute vendor tax documentation, including annual 1099 reporting.
• Identify opportunities to improve accounts payable workflows and increase efficiency across the payment process.

Requirements

• 2+ years of accounts payable or related accounting experience.
• Experience processing high-volume invoices and vendor payments.
• Experience supporting accounts payable operations, including invoice review, payment processing, and vendor account reconciliation.
• Knowledge of vendor governance practices, supplier onboarding controls, and compliance requirements related to vendor master data.
• Ability to work accurately with invoice coding, payment runs, expense documentation, and financial records in a deadline-driven environment.
• Familiarity with tax-related vendor documentation, such as W-9 collection and year-end 1099 preparation.
• Strong attention to detail with the ability to identify inconsistencies, investigate issues, and maintain reliable financial data.
• Effective communication skills and the ability to collaborate with procurement, finance leadership, and cross-functional business partners.
• Sound judgment in recognizing control risks, compliance concerns, and situations that require escalation.
• Proficiency with standard accounting or ERP systems and shared workflow tools used in accounts payable and vendor administration.
• Proficiency with Microsoft Excel.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan for contract/temporary professionals.
• Access to free online training and the Robert Half app for job notifications and 1-tap apply.