AP Specialist

About the role

The AP Specialist supports the Rockford, IL office of William Charles Construction, a MasTec Company. Key responsibilities include processing vendor invoices, maintaining accurate financial records, and ensuring timely payments.

Responsibilities

• Receive invoices daily and analyze to ensure all needed information is included
• Code invoices to correct job/GL account
• Verify sales & use tax rates, calculate additional tax accruals as necessary
• Maintains pack hold list to use 3-way match to prove proof of delivery or BOL tickets to invoices
• Reviews monthly vendor statements
• Communicates clearly and effectively with vendors to resolve billing issues, while maintaining positive relationships
• Maintain an organized electronic filing system
• Establish and maintain a good working relationship with field employees
• Various other administrative duties as requested

Requirements

• Associate degree or equivalent from two-year college or technical school
• One to two years related experience and/or training or equivalent combination of education and experience

Qualifications

• Strong organizational skills
• A commitment to accuracy
• The ability to collaborate effectively with internal teams and external vendors in a fast-paced construction environment

Skills

• Proficiency in Microsoft Office Suite
• Knowledge of accounting principles and practices
• Ability to manage multiple tasks and prioritize workload

Benefits

• Hybrid work schedule available
• Flexible work arrangements
• Opportunities for professional development and advancement

Pay

Competitive salary based on experience and qualifications

Schedule

On-site position out of William Charles Construction's Rockford office with hybrid flexibility available