AP Specialist

The Kansas Department of Health and Environment (KDHE) is seeking a travel expense payment coordinator.

About the Role

KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare).

Responsibilities

• Serves as the agency travel expense payment coordinator.
• Administers and provides oversight of all agency expense reports.
• Provides assistance as needed to agency staff in all policy areas related to travel.
• Reviews agency out-of-state travel requests to ensure appropriate documentation is attached and assigns out-of-state approval number.
• Enters travel authorizations into SMART for all approved out-of-state travel requests.
• Audits agency in-state and out-of-state travel reimbursement requests for the Divisions of Environment and Health Care Finance to ensure appropriate documentation is attached.
• Audits agency registration payment vouchers and interfunds for compliance with travel policies and procedures.
• Ensures that all travel reimbursements are in compliance with State of Kansas policies and procedures and any applicable statutes or regulations.
• Interprets policies and informs agency personnel of new policies to ensure compliance.
• Revises and implements existing and new travel procedures under the guidance of the Director of Procurement.
• Enters new employee profiles into the travel module of the Statewide Management Accounting and Reporting Tool (SMART) system.
• Prepares monthly payment for the agency business procurement card accounts including travel (airfare) accounts and lodging accounts.
• Monthly statements are reconciled against out-of-state travel requests and other documentation as necessary.
• Reconciles transactions and applies them to the appropriate purchase order(s) (if applicable).
• Ensures that any account discrepancies whether it be an overage or a shortage are researched and addressed immediately.

Qualifications

• Six months of experience in providing direction necessary to implement the objectives of an agency, program or organizational unit.
• Education may be substituted for experience as determined relevant by the agency.
• Preferred Qualifications: Word, Excel, PowerPoint, Access, Proofreading, editing, attention to detail, ability to multi-task and manage several projects, knowledge of State of Kansas travel policies and procedures, experience using the Statewide Management Accounting and Reporting Tool (SMART), 2 years current experience working with State of Kansas travel reimbursements, excellent oral and written communication skills.

Benefits

Comprehensive medical, mental, dental, vision, and additional coverage. Sick & Vacation leave. Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave. Paid State Holidays (designated by the Governor annually). Fitness Centers in select locations. Employee discounts with the STAR Program. Retirement And Deferred Compensation Programs.

Pay

Hourly Pay Range: $24.38. Salary can vary depending upon education, experience, or qualifications.

Schedule

Monday-Friday, 8am-5pm (Flexible schedules available).

Requirements

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsorships for this position. E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here. http://www.kdhe.ks.gov/.

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.