AP Specialist

About the role

Step into a key finance role where your accuracy and initiative directly support a growing organisation's cash flow and vendor relationships. This is a direct-hire opportunity for an experienced AP Specialist who enjoys both hands-on processing and contributing to process improvements, including AP automation. You will manage end-to-end accounts payable activities, ensuring invoices are processed accurately and on time while maintaining strong control over approvals and matching. Working closely with finance and operations, you'll help drive the transition to automated AP workflows, improving efficiency and data integrity across the function.

Responsibilities

• Process high volumes of vendor invoices, ensuring accurate coding, approvals, and timely entry into the AP system
• Perform 3-way matching of purchase orders, receipts, and invoices, resolving discrepancies with purchasing and operations teams
• Prepare and schedule payments (checks, ACH, and other electronic methods) in accordance with payment terms and company policies
• Monitor the AP inbox, respond to vendor inquiries, and maintain positive, professional vendor relationships
• Reconcile vendor statements and follow up on outstanding items to keep accounts current and accurate
• Assist with month-end close activities related to AP, including accruals and reports for the finance team
• Support the implementation and rollout of AP automation tools, including testing, data validation, and process documentation
• Maintain organised AP records and support internal and external audit requests with accurate documentation

Requirements

• Minimum 2 years of hands-on accounts payable experience, including both manual and electronic processing
• Proven experience with 3-way matching in an environment involving purchase orders and receipts
• Demonstrated ability to work through an AP automation implementation or similar system/process change
• Strong proficiency in MS Excel for AP-related analysis, reconciliations, and reporting
• High attention to detail with a track record of accurate data entry and error resolution
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment
• Strong communication skills for collaborating with internal stakeholders and external vendors
• Solid understanding of basic accounting principles related to AP and general ledger impact

Skills

• Experience with mid-market or enterprise ERP/AP systems (e.g., SAP, Oracle, NetSuite, or similar)
• Familiarity with dedicated AP automation platforms or workflow tools
• Background in a high-volume, multi-entity, or manufacturing/distribution environment
• Experience supporting process improvement initiatives within finance or AP
• Exposure to basic reporting or data analysis to support AP metrics and KPIs

Qualifications

High school diploma or equivalent required. Associate's degree in Accounting, Finance, or Business preferred. Relevant AP or accounting coursework or certification (e.g., APM, IAB, or similar) beneficial.