AP Specialist

Essential Duties And Responsibilities

• Manage AP inboxes and route incoming invoices.
• Enter and process vendor invoices into the accounting system.
• Perform 2-way and 3-way matching (invoice, PO, receipt).
• Verify invoice details (amounts, vendor, terms, coding).
• Code invoices to GL accounts, departments, or job/cost codes.
• Route invoices for approval per company workflow.
• Scan, upload, and organize invoice documentation.
• Flag duplicate invoices, incorrect amounts, or data errors (escalate — do not resolve).
• Ensure data accuracy before posting.
• Respond to routine vendor inquiries about invoice/payment status.
• Follow up on missing invoices or supporting documentation.
• Escalate complex or disputed issues to Sr. AP Specialist.
• Maintain positive vendor relationships through professional communication.
• Follow established AP procedures and controls.
• Develop deeper AP knowledge and skills.

Qualifications

• A high school diploma or equivalent is required.
• 0–2 years of accounts payable or general accounting/clerical experience is preferred.
• A basic understanding of invoice processing and GL coding is required (training will be provided).
• Comfort with data entry, accounting software, and Excel is necessary.
• A strong attention to detail and willingness to learn are essential.
• Professional communication skills for routine vendor interaction are important.