AP Specialist

About the Role

As a Contract AP Specialist, you will manage daily accounts payable activities, ensuring accurate and timely processing of invoices and employee expenses. You will be responsible for maintaining control and compliance in an environment with limited documentation, helping to refine processes as you go. Your work will directly support the finance function by improving payment efficiency and data integrity.

Key Responsibilities

• Process vendor invoices from receipt through approval and payment, ensuring accuracy and proper coding
• Review, validate, and process employee expense reports using Concur in line with company policies
• Reconcile AP-related accounts and resolve discrepancies with vendors and internal stakeholders
• Monitor AP aging and support timely payment runs, escalating issues where necessary
• Respond to vendor and employee queries regarding invoices, payments, and expenses
• Maintain organized AP records and documentation to support audits and internal reviews
• Identify process gaps in the current AP and expense workflows and suggest practical improvements

Key Requirements

• Proven experience in accounts payable in a corporate or shared services environment
• Hands-on experience working with Concur for expense management
• Demonstrated ability to work independently with minimal guidance or documentation
• Strong attention to detail and accuracy in high-volume processing
• Comfortable managing competing priorities and deadlines in a fast-paced setting

Desirable Skills

• Experience in environments undergoing process standardisation or system changes
• Familiarity with other ERP or accounting systems (e.g. SAP, Oracle, NetSuite)
• Exposure to basic AP controls and compliance practices
• Ability to document workflows and create simple process guides as needed

Qualifications

• Relevant accounting or finance coursework or certification (e.g. AAT, bookkeeping qualification) preferred
• High school diploma or equivalent required; associate or bachelor's degree in Accounting, Finance, or Business is an advantage