AP/Payroll Specialist

Responsibilities

• Administer bi-weekly payroll for employees in the United States and Canada, including special payroll cycles and stock-related payment events.
• Maintain accurate payroll documentation, review payroll output for accuracy, and uphold compliance with applicable federal, state, provincial, and local requirements.
• Aid with payroll-related audits, tax filings, garnishment administration, workers’ compensation reporting, and employee payroll inquiries.
• Handle the entire accounts payable cycle by entering vendor invoices, reviewing employee expense submissions, and preparing regular weekly disbursements.
• Verify general ledger coding, approval routing, and spending alignment before payments are released to ensure policy and budget compliance.
• Investigate and resolve issues involving invoices, purchase orders, payment records, and payroll discrepancies in a timely manner.
• Collaborate with accounting leadership to refine workflows, enhance internal controls, and contribute to departmental initiatives and special projects.

Qualifications

• 5+ years of payroll processing experience (7+ years preferred).
• Hands-on accounts payable experience.
• Experience processing complex multi-state payroll; Canadian payroll exposure is a plus.
• Public company and SOX compliance experience strongly preferred.
• Experience with UKG, NetSuite, ADP, Ceridian, or similar ERP/payroll systems.
• Strong Excel skills and overall systems aptitude.
• Ability to prioritize payroll deadlines while managing AP responsibilities.