AP/AR Specialist

About the role

Vaco Indianapolis has partnered with a client on the east side of Indianapolis in search of an AP/AR Specialist to join their team. This is a full time, direct hire position working mostly onsite with some remote flexibility.

Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Monitor accounts receivable aging and follow up on outstanding balances.
• Process customer payments and maintain accurate account records.
• Absorb billing related to construction projects, including progress billings and project draws.
• Communicate with customers regarding payment inquiries and account discrepancies.
• Reconcile AR accounts and prepare reports for management.
• Enter and process vendor invoices accurately and efficiently.
• Verify invoice details and ensure proper coding and approvals.
• Maintain vendor records and assist with payment processing.
• Research and resolve invoice and payment discrepancies.
• Schedule and coordinate maintenance projects, including gym floor refinishing and repair services.
• Communicate with customers, vendors, and internal teams regarding project schedules and timelines.
• Track project status and ensure all necessary documentation is maintained.
• Provide administrative support to ensure projects are completed on schedule.
• Order office supplies and maintain inventory levels.
• Aid with general office administration and operational support tasks.
• Answer phones, respond to inquiries, and direct communications appropriately.
• Maintain organized electronic and physical filing systems.
• Support team members with various administrative duties as needed.

Qualifications

• Strong attention to detail and accuracy.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite.
• Experience with accounting software (e.g., QuickBooks).
• Ability to manage multiple tasks and prioritize effectively.
• Knowledge of construction industry practices and terminology.

Skills

• Accounts Receivable Management
• Accounts Payable Management
• Project Coordination
• Office Administration

Benefits

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Pay

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

Schedule

This is a full time, direct hire position working mostly onsite with some remote flexibility.