AP/AR Specialist

Job Description

The Accounts Payable/Accounts Receivable (AP/AR) Specialist at Meade is a key member of the finance team responsible for managing the company's billing, payments, and financial record-keeping. This role ensures accurate and timely processing of invoices, payment disbursements, and collections. As an AP/AR Specialist, you will work closely with internal departments, clients, and vendors to maintain Meade's financial integrity and support the firm's operational goals.

Job Duties

• Create and issue subconsultant purchase orders (POs) in accordance with company process and project budgets.
• Review, code, and process vendor invoices accurately and efficiently.
• Working knowledge of the current budget so actual expenses are coded consistently with the budget.
• Match subconsultant bills to purchase orders and ensure proper authorization prior to payment.
• Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies.
• Manage and maintain expense reimbursement and credit card online portal. Ensure receipts are attached and properly coded/job costed as well as compliance with company expense policies.
• Aid A/R progress billing and month-end close processes by confirming receipt and entry of all progress billing from subconsultants.
• Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met.
• Aid in preparing and issuing accurate invoices for select clients that are billed hourly.
• Prepare billable travel expense reports.
• Monitor and manage outstanding accounts, driving timely follow-ups on overdue payments to maintain cash flow.

Minimum Qualifications

• 3-5 years of experience in Accounts Payable and/or Accounts Receivable.
• Bachelor's degree in accounting or related field preferred.
• Experience in QuickBooks, Bill.com, and Emburse (expense reporting management) software preferred.
• Proficient in Microsoft Office, especially Excel.
• Exceptional attention to detail, accuracy, and organizational abilities.
• Excellent written and verbal communication skills with a customer-service mindset.

Compensation & Benefits

This is an in-office position located in Tempe, AZ. This position may be available to candidates residing in the following states: AL, AZ, AR, FL, GA, IN, MI, MO, NV, OH, OK, SC, TX, UT, VA, WA, WV; however, preference will be given to AZ applicants. Compensation and benefits are subject to eligibility requirements and may vary based on location and applicable laws. The pay range for this position will be provided in accordance with applicable state and local laws. Actual compensation will be determined based on factors such as skills, experience, qualifications, internal equity, geographic location, and business needs. The estimate pay ranges for this role are as follows: Virginia: $56,300-$69,900 Washington: $59,100-$73,200

Benefits

• Meade-sponsored benefit programs, including medical, dental, vision, life insurance, disability coverage, 401(k), paid time off, paid holidays, and other company-sponsored benefits.

Equal Opportunity Employer

Meade provides equal employment opportunity in all aspects of employment. We do not discriminate against employees or applicants based on race, color, religion, creed, national origin, ancestry, citizenship status, sex, gender, gender identity, gender expression, sexual orientation, pregnancy (including childbirth, breastfeeding, lactation, and related medical conditions), age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. In compliance with federal law, Meade provides applicants and employees with access to the EEOC Know Your Rights: Workplace Discrimination is Illegal poster. CA Residents: SB294 Know Your Right Notice.

At-will Employment

All employment is based on qualifications, merit, and business need. If you require a reasonable accommodation due to a disability during the application process, please contact our team at recruiting@meadeengineering.com.

Privacy Policy

Meade maintains a Drug-Free Workplace. Post-offer applicants and employees may be subject to drug and alcohol testing in accordance with applicable law, company policy, client requirements, and job-related safety considerations.