AP, AR Clerk

About the role

This position performs all functions of Accounts Payable to ensure timely payments to vendors and maintain accurate records for retrieval of accounts payable documents. Receives and verifies invoices for goods and services, and verifies that transactions comply with financial policies and procedures.

Accounts Payable Functions

• Three-way match vendor invoices (purchase order, receiver, invoice)
• Voucher invoices in accounts payable module in a timely manner
• Select accounts payable vouchers for payment
• Prepare disbursement checks and match to vouchers for authorized signature(s)
• File copy of check along with vouchers
• Accept vendor inquiries and coordinate with purchasing and receiving departments to resolve disputes
• Assist with month end close process
• Handle special projects as assigned
• Prepare, verify, and process invoices and coding payment documents
• Prepare batches of invoices for data entry
• Data enter invoices for payment
• Process backup reports after data entry
• Manage the weekly check run
• Record all checks
• Prepare vendor checks for mailing
• List all vendor checks in the log book
• Prepare manual checks as and when required
• Maintain listing of accounts receivable and payable
• Maintain the general ledger
• Maintain updated vendor files and file numbers
• Ensure that all reasonable discounts are taken on accounts payable
• Print and distribute monthly financial reports
• Ensure transactional approvals are meeting the Delegation of Authority designated limits

Accounts Receivable Functions

• Post customer payments by recording cash, checks, and credit card transactions
• Post revenues by verifying and entering transactions from lock box and local deposits
• Update receivables by totaling unpaid invoices
• Verify validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers
• Resolve valid or authorized deductions by entering adjusting entries
• Resolve invalid or unauthorized deductions by following pending deductions procedures
• Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
• Summarize receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report
• Protect organization's value by keeping information confidential
• Update job knowledge by participating in educational opportunities
• Accomplish accounting and organization mission by completing related results as needed

Requirements

• High school diploma, GED, or preferable an AA Degree
• Prior experience in an accounting environment
• Ability to maintain a high level of accuracy in preparing and entering financial information

Preferred Qualifications

• Knowledge of accounts payable, accounts receivable
• Experience with Excel and Office products
• Experience in Airline Maintenance, Repair and Overhaul (MRO) or manufacturing environment