Annual Giving Coordinator

Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement.

The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

About the role

The Annual Giving Coordinator, under general supervision, creates plans and administers programs and activities to solicit gifts from donors to include personal solicitations, telemarketing, and mail. Works closely with the Director of Alumni and Annual Giving and other staff to prepare and coordinate the annual giving program to meet the financial goals of the organization.

Responsibilities

• Administrative Support
  • Provides administrative and program support to the Director of Annual Giving in the coordination, implementation, and tracking of annual giving initiatives, including preparation of work plans, procedures, correspondence, reports, and other departmental materials.
  • Assists with annual giving campaigns and donor engagement activities by coordinating direct mail and email appeals, supporting online giving initiatives, maintaining campaign information, and assisting with stewardship efforts for annual giving donors and supporters.
  • Supports alumni and constituent engagement efforts by assisting with outreach activities, event coordination, and communication efforts while maintaining positive relationships with donors, prospects, and campus partners.
  • Provides operational and administrative assistance for fundraising activities by maintaining records, preparing written communications and reports, coordinating with campus constituencies, and supporting the Director of Annual Giving with departmental projects and initiatives.
• Compliance and Policy Implementation
  • Assists with the implementation and adherence to university advancement policies, procedures, and fundraising guidelines by maintaining accurate documentation, supporting consistent processes, and ensuring annual giving activities align with institutional standards and requirements.
  • Supports compliance efforts related to donor communications, gift processing, reporting, and stewardship activities by following established policies, maintaining appropriate records, and assisting with updates to procedures and operational practices.
• Special Projects and Reporting
  • Assists the Director of Annual Giving with special projects and strategic initiatives by coordinating timelines, designing and preparing materials, tracking progress, and providing administrative support to ensure successful completion.
  • Supports the planning and execution of advancement projects, including donor engagement initiatives, annual giving campaigns, events, and other departmental activities that contribute to university fundraising goals.
  • Participates in cross-functional projects with campus partners and advancement teams by gathering information, preparing reports, coordinating logistics, and assisting with project-related communications and deliverables.
• Communication and Stakeholder Engagement
  • Supports effective communication with donors, alumni, campus partners, and other stakeholders by preparing correspondence and designing marketing materials, coordinating outreach efforts, and assisting with engagement activities that promote positive relationships and advancement goals.
  • Assists with stakeholder engagement initiatives by collaborating with internal and external constituents, providing timely follow-up and information, and supporting the Director of Annual Giving in fostering strong partnerships across the university community.

Requirements

• Required Education: Bachelor’s degree in an applicable field or equivalent combination of education and experience.
• Required Experience: No prior experience required. Experience gained through internships, student employment, volunteer activities, or related work in administrative support, communications, customer service, project coordination, or nonprofit/higher education environments is preferred.
• Preferred Qualifications: Experience or coursework in marketing, communications, public relations, nonprofit advancement, higher education, or a related field.

Skills

• Ability to effectively communicate both orally and in writing
• Ability to positively and professionally interact with donors and staff
• Ability to work with sensitive information and maintain confidentiality
• Effective verbal and written communication skills
• Strong interpersonal and organizational skills
• Working knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others

Physical Requirements

• Ability to work outdoors on occasion exposed to various weather conditions, potential allergens, elevated noise levels, and heat
• Ability to move light or medium objects with assistance
• Ability to travel independently to other and/or remote locations by driving or taking commercial flights

Benefits

Texas A&M University-Kingsville offers a comprehensive Total Rewards package designed to support employees’ well-being, professional growth, and financial security.

• Insurance
  • Medical: $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university for:
    • Employee and Spouse
    • Employee and Children
    • Employee and Family coverage
  • Dental & Vision
  • Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account, and Day Care Spending Account
• On-Campus Wellness Opportunities: TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits
  • Employee Tuition Assistance Program
  • Book scholarships
  • Public Service Loan Forgiveness
• Retirement
  • Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position
  • Voluntary Tax Deferred Account/Deferred Compensation Plan
• Employee Leave
  • 8+ hours of vacation per month
  • 8 hours of sick leave per month
  • 8 hours of paid Birthday leave
  • 12-15 paid holidays per year

This position does require work beyond normal office hours and/or work on weekends as needed. It is security-sensitive and requires export-control authorization prior to starting employment. Compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules, and procedures is mandatory.