Analyst Strategic Sourcing - Remote

Employment Type: Full time

About the Role

Responsible for the data capture, analysis, and reporting of data information to assist the Trinity Health leadership team in achieving operational efficiency. Responsible for auditing department information, producing reports, and suggesting improvements to processes. Provides knowledge and expertise in the program, services, and applications.

Note: “patients” refers to patients, clients, residents, participants, customers, and members.

Responsibilities

• Knows, understands, incorporates, and demonstrates Trinity Health’s Mission, Values, Vision, Actions, and Promise in behaviors, practices, and decisions.
• Researches, collects, and analyzes information to identify opportunities, develop solutions, and lead through resolution.
• Collaborates on performance improvement activities as indicated by outcomes in program efficiency and patient experience.
• Responsible for the distribution of analytical reports.
• Utilizes multiple system applications to perform analysis, create reports, and develop educational materials.
• Incorporates basic knowledge of Trinity Health policies, practices, and processes to ensure quality, confidentiality, and safety are prioritized.
• Demonstrates knowledge of departmental processes and procedures and ability to readily acquire new knowledge.
• Researches and compiles information to support ad-hoc operational projects and initiatives.
• Synthesizes and analyzes data, providing detailed summaries including graphical data presentations illustrating trends and recommending practical options or solutions while considering the impact on business strategy and supporting leadership decision-making.
• Leverages program and operational data and measurements to define and demonstrate progress, ROI, and impacts.
• Maintains a working knowledge of applicable federal, state, and local laws/regulations, Trinity Health Integrity and Compliance Program and Code of Conduct, as well as other policies, procedures, and guidelines to ensure adherence in a manner that reflects honest, ethical, and professional behavior and safe work practices.
• Plays a key role in the day-to-day operations within the Strategic Sourcing division of Supply Chain Management, providing strategic support to Sourcing Managers to help achieve annual financial goals.
• Handles the competitive bidding process for low to low-medium risk (but high volume) projects involving direct and indirect commodities and/or services.
• Drafts contracts, contract amendments, and RFP/RFQ information.
• Maintains knowledge of the Group Purchasing Organization's (GPO) and Trinity's contract portfolio to leverage and utilize appropriate agreements.
• Coordinates and maintains system compliance by optimizing these agreements.
• Works closely with the legal department and sourcing manager in drafting and analyzing communications between the organization and contracted partners.
• Ensures correct distribution, tracking, and understanding of communications such as routine correspondence, contract amendments, and business agreements.
• Handles or assists in handling contract compliance issues based on complexity.
• Supports the competitive bidding process on direct and indirect supplies/services/equipment, pre-qualifies suppliers, supports RFP/RFI creation, accumulates responses, and reviews product/service information.
• Drafts and completes execution of amendments to extend contract terms, participation of facilities, addition of products/services, or other amendment requirements.
• Completes contract lifecycle management system contract requests, tier reporting, SIPs, and eLoc.
• Collects, cleans, and validates large datasets from multiple sources to ensure accuracy and integrity.
• Analyzes data to identify trends, patterns, and anomalies that inform business strategies.
• Develops and maintains dashboards, reports, and visualizations using tools such as Power BI, Tableau, Excel, or similar platforms.
• Performs ad-hoc analysis and provides actionable recommendations to stakeholders.
• Conducts category assessments including spend analysis, demand forecasting, supply market intelligence, and risk evaluation to identify value creation opportunities.
• Analyzes year-over-year spend differences and challenges within the assigned portfolio and pursues contract optimization opportunities.
• Analyzes markets to determine vendor sources and product/service/equipment/IT availability.
• Supports the development of fact bases for major purchasing categories, including detailed understanding of product/service/equipment/IT offerings and price points, recommended suppliers, and capabilities of current suppliers.
• Reviews, redlines, and drafts contract language using working knowledge of contract construction.
• Ensures effective handoff of executed contracts to business owners, Supply Chain verticals, and other stakeholder departments.
• Lends support for sourcing and contract management system(s), including duties such as supervising audits on database information, producing reports, and suggesting processes to increase efficiency.
• Works with other Supply Chain verticals to support processes and procedures that optimize the value of the Trinity Health-Supplier relationship.
• Serves as a contact for RHM management team members regarding purchasing/sourcing issues and provides guidance on contract-related inquiries.
• Supports and contributes to process improvement that provides cost savings, increased efficiency, and enhanced customer service.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree with major course work in business, supply chain management, or data science and at least 3 years of sourcing experience, or an equivalent combination of education and work experience.
• Comprehensive knowledge and skills in advanced data analytics and procurement practices, including intermediate to advanced Excel skills and knowledge of Power BI, Tableau, or similar applications.
• Strong analytical skills, attention to detail, and the ability to communicate complex findings in a clear and concise manner.
• Highly proficient in data visualization, statistical analysis, and business intelligence tools.
• Knowledge of methods used in the access and use of information, preparation of specifications, and analysis of bids and contracts.
• Ability to set standards for and create and maintain accurate records and reports.
• Ability to identify problems, utilize originality and ingenuity to make recommendations and decisions, and implement solutions.
• Demonstrated ability to identify, investigate, analyze, and resolve complex issues.
• Excellent verbal and written communication skills.
• Strong problem-solving skills with the ability to research problems and present findings with attention to detail and accuracy.
• Solid customer service qualities along with excellent interpersonal skills.
• Ability to work effectively in a collaborative, shared leadership environment.
• Ability to work independently and in collaboration with others in a large, multi-level, geographically dispersed organization.
• Ability to establish and maintain productive and positive working relationships with all stakeholders and external suppliers.
• Proven prioritization, multi-tasking, and coordination skills within a fast-paced environment.
• Strong organizational skills and a high level of initiative.
• Personal presence characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Health.

Preferred Qualifications

• Healthcare industry experience is preferred.

Physical & Mental Requirements

• Exposure to conditions which may be considered unpleasant to sight, touch, sound, and/or smell (Occasional).
• Exposure to fumes, odors, dusts, mists, gases, biohazards/hazards (mechanical, electrical, burns, chemicals, radiation, sharp objects, etc.) (Occasional).
• Exposure to or subject to noise, infectious waste, diseases, and conditions (Occasional).
• Exposure to interruptions, shifting priorities, and stressful situations (Frequent).
• Ability to follow tasks through to completion, understand and relate to complex ideas/concepts, remember multiple tasks/regimens over long periods, and work on concurrent tasks/projects (Continuous).
• Ability to read small print, hear sounds and voice/speech patterns, give/receive instructions, and other verbal communications with some background noise (Continuous).
• Perform manual dexterity activities and/or grasping/handling (Occasional).
• Ability to climb, kneel, crouch, and/or operate foot controls (Occasional).
• Use a computer/other technology (Continuous).
• Sit with the ability to vary/adjust physical position or activity (Frequent).
• Maintain a safe working environment and use available personal protective equipment (PPE) (Occasional).
• Comply with applicable Code of Conduct, policies, procedures, and guidelines (Continuous).
• Ability to provide assistance in the event of an emergency (Occasional).
• Perform activities that require standing/walking with the ability to vary/adjust physical position or activity (Occasional).
• Lift a maximum of 30 pounds unassisted (Occasional).
• Use upper and lower extremities, engage in bending/stooping/reaching and pushing/pulling (Occasional).
• Work indoors under temperature-controlled and well-lit conditions (Continuous).
• Encounter worksites or travel to worksites that may have variable internal and external environmental conditions (Occasional).
• Experience long periods of walking/standing/stooping/bending/pulling/pushing (Occasional).
• Work outdoors with variable external environmental conditions (Occasional).

Average Workday Activity: Occasional - O (1% - 33%), Frequent - F (34% - 66%), Continuous - C (67% - 100%)