Analyst Strategic Sourcing - Remote

About the role

The Employment Type is Full-time. The Shift Description is Purpose Responsible for the data capture, analysis & reporting of data information to assist the Trinity Health leadership team achieve operational efficiency. Responsible for auditing department information, producing reports & suggesting improvements to processes. Provides knowledge & expertise in the program, services & applications.

Essential Functions

• Research, collects & analyzes information.
• Identifies opportunities, develops solutions, & leads through resolution.
• Collaborates on performance improvement activities as indicated by outcomes in program efficiency & patient experience.
• Distributes analytical reports.
• Utilizes multiple system applications to perform analysis, create reports & develop educational materials.
• Incorporates basic knowledge of Trinity Health policies, practices & procedures to ensure quality, confidentiality & safety are prioritized.
• Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge.

Process Focus

• Uses multiple system applications to perform analysis, create reports & develop educational materials.
• Incorporates basic knowledge of Trinity Health policies, practices & procedures to ensure quality, confidentiality & safety are prioritized.
• Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge.

Data Management & Analysis

• Research & compiles information to support ad-hoc operational projects & initiatives.
• Synthesizes & analyzes data & provides detailed summaries including graphical data presentations illustrating trends & recommends practical options or solutions while considering the impact on business strategy & supporting leadership decision making.
• Leverages program & operational data & measurements to define & demonstrate progress, ROI & impacts.
• Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices.

Functional Role

• Provides strategic support to the Sourcing Managers via a variety of essential activities with focus on supporting the division in obtaining annual financial goals.
• Handles the competitive bidding process for low to low-medium risk (but high volume) projects involving direct & indirect commodities and/or services.
• Drafts contracts, contract amendments, and RFP/RFQ information.
• Works independently and receives general direction and guidance from sourcing manager.
• Maintains knowledge of the Group Purchasing Organization's (GPO) and Trinity's contract portfolio to leverage and utilize appropriate agreements.
• Coordinates and maintains system compliance by optimizing these agreements.
• Has a thorough understanding of the review and analysis process to ensure a timely turn around on agreement approvals.
• Works closely with the legal department and sourcing manager in the drafting and analyzing of communications between the organization and contracted partners.
• Handles or assists in handling contract compliance issues based on complexity.
• Supports competitive bidding process on direct and indirect supplies/services/equipment; pre-qualifies suppliers, supports RFP/RFI creation, accumulates responses, reviews product/service information to determine applicability and any outliers.
• Drafts and completes execution of amendments to extend contract terms, participation of facilities, addition of products/or services, or other amendment requirements, as determined by contract requirements or as directed by Sourcing management leadership.
• Collects, cleans, and validates large datasets from multiple sources to ensure accuracy and integrity.
• Analyzes data to identify trends, patterns, and anomalies that inform business strategies.
• Develops and maintains dashboards, reports, and visualizations using tools such as Power BI, Tableau, Excel or similar platforms.
• Performs ad-hoc analysis and provides actionable recommendations to stakeholders.
• Conducts category assessments including spend analysis, demand forecasting, supply market intelligence, and risk evaluation to identify value creation opportunities.
• Independently pursues contract optimization opportunities and brings opportunity assessments forward to the Sourcing Leadership team.
• Analyzes markets to determine vendor sources and product/service/equipment/IT availability.
• Supports development of fact bases for major purchasing categories, including detailed understanding of descriptions of the product/service/equipment/IT offerings and price points; recommended suppliers; understanding capabilities of current suppliers.
• Reviews and drafts language for discussion.
• Ensures effective handoff of executed contracts to business owner, Supply Chain verticals, and other stakeholder departments as applicable.
• Works with other Supply Chain verticals to support processes and procedures that optimize the value of the Trinity Health-Supplier relationship.
• Serves as a contact for RHM management team members as it relates to purchasing/sourcing issues.
• Provides guidance and investigates issues raised by ministries related to contracts.
• Supports and contributes to process improvement that provides cost savings, increased efficiency and enhanced customer service.
• Performs other duties as assigned.

Minimum Qualifications

• Bachelor’s degree with major course work in business, supply chain management, or data science and at least 3 (three) years of sourcing experience or an equivalent combination of education and work experience.
• Comprehensive knowledge and skills in advanced data analytics and procurement practices including intermediate to advanced excel skills, knowledge of Power BI, Tableau, or similar applications.
• Strong analytical skills, attention to detail, and the ability to communicate complex findings in a clear and concise manner.
• The ideal candidate is highly proficient in data visualization, statistical analysis, and business intelligence tools.
• Knowledge of methods used in the access and use of information, the preparation of specifications, and the analysis of bids and contracts.
• Ability to set standards for and create and maintain accurate records and reports.
• Ability to identify problems, utilize originality and ingenuity to make recommendations and decisions, and implement solutions.
• Demonstrated ability to identify, investigate, analyze, and resolve complex issues.
• Excellent verbal and written communication skills.
• Strong problem-solving skills with the ability to research problems and present findings with attention to detail and a high degree of accuracy.
• Solid customer service qualities along with excellent interpersonal skills.
• Must be comfortable operating in a collaborative, shared leadership environment.
• Must have the ability to work effectively in a large, multi-level, geographically dispersed organization.
• Able to establish and maintain productive and positive working relationships with all stakeholders and external suppliers.
• Able to work independently and in collaboration with others.
• Prioritized, multi-tasking, and coordination skills within a fast-paced environment.
• Strong organizational skills and high level of initiative.
• Personal presence is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Health.

Additional Qualifications

• Healthcare industry experience is preferred.

Physical & Mental Requirements & Working Conditions

• Direct Healthcare Services / Indirect Healthcare / Support Services: Exposure to conditions which may be considered unpleasant to sight, touch, sound & / or smell. OccasionalExposure to fumes, odors, dusts, mists & gases, biohazards / hazards (mechanical, electrical, burns, chemicals, radiation, sharp objects, etc.). OccasionalExposure to or subject to noise, infectious waste, diseases & conditions. OccasionalExposure to interruptions, shifting priorities & stressful situations. FrequentAbility to follow tasks through to completion, understand & relate to complex ideas / concepts, remember multiple tasks & regimens over long periods of time & work on concurrent tasks / projects. ContinuousAbility to read small print, hear sounds & voice / speech patterns, give / receive instructions & other verbal communications (in-person & / or over the phone / computer / device / equipment assigned) with some background noise. ContinuousPerform manual dexterity activities & / or grasping / handling. OccasionalAbility to climb, kneel, crouch & / or operate foot controls. OccasionalUse a computer / other technology. ContinuousSit with the ability to vary / adjust physical position or activity. FrequentMaintain a safe working environment & use available personal protective equipment (PPE). OccasionalComply with applicable Code of Conduct, policies, procedures & guidelines. ContinuousAbility to provide assistance in the event of an emergency. Occasional Direct Healthcare Services Perform activities that require standing / walking with the ability to vary / adjust physical position or activity. OccasionalLift a maximum of 30 pounds unassisted. OccasionalUse upper & lower extremities, engage in bending / stooping / reaching & pushing / pulling. OccasionalWork indoors (subject to travel requirements) under temperature-controlled & well-lit conditions. ContinuousEncounter worksites (e.g., patient homes) or travel to worksites that may have variable internal & external environmental conditions. OccasionalPerform work that involves physical efforts (e.g., transporting, moving, positioning & / or ambulating patients). Occasional Indirect Healthcare / Support Services Perform activities that require standing / walking with the ability to vary / adjust physical position or activity. OccasionalLift a maximum of 30 pounds unassisted. OccasionalExperience of long periods of walking / standing / stooping / bending / pulling & / or pushing. OccasionalEncounter a clinical / patient facing / hands on interactive work environment. OccasionalWork indoors (subject to travel requirements) under temperature-controlled & well-lit conditions. ContinuousWork outdoors with variable external environmental conditions. Occasional Average Workday Activity: Occasional - O (1% - 33%), Frequent - F (34% - 66%), Continuous - C (67% - 100%)