Analyst, Project (Field Engineering)

Primary Responsibilities

• Initiate new projects within Oracle, ensuring the accurate entry and maintenance of project descriptions, budget codes, budget identifiers, team member assignments, tasks, resources, forecasts, attachments, and baseline budgets.
• Maintain project records and ensure the integrity and accuracy of project-related data within Oracle.
• Develop, maintain, and generate comprehensive project reports to support management decision-making and operational efficiency.
• Prepare and submit material and service requisitions in accordance with corporate procurement policies and procedures.
• Serve as a liaison between Project Management and Accounts Payable to facilitate accurate and timely invoice processing.
• Aid with invoice processing, work order preparation, and contract administration activities.
• Generate ad hoc financial, cost, and project status reports as requested.
• Review project cost reports for discrepancies and coordinate with Property Accounting and other stakeholders to resolve issues.
• Provide administrative support to the Director of Field Engineering and other department leaders, including scheduling meetings, preparing correspondence, and maintaining documentation.
• Create and maintain professional presentations, reports, and communication materials using Microsoft Office applications.
• Cook up departmental information flow, including communications, meetings, teleconferences, mail distribution, and document management.
• Maintain departmental records, organizational charts, employee and contractor contact lists, and emergency contact information.
• Maintain and update office floor plans and coordinate facility-related issues with Building Management.
• Support special projects and perform other administrative and analytical duties as assigned.

Minimum Qualifications

• A high school diploma or GED is required.
• An associate's or bachelor's degree in Business Administration, Project Management, Finance, or a related field is preferred.
• Experience providing administrative, project coordination, or project analyst support is required.
• Strong interpersonal, verbal, and written communication skills are essential.
• The ability to communicate professionally and effectively with internal and external stakeholders is crucial.
• Exceptional organizational skills with an eye for detail are necessary.
• The ability to prioritize workload, manage multiple tasks, and meet deadlines in a fast-paced environment is important.
• A self-motivated individual who can work independently and exercise sound judgment is required.
• A demonstrated sense of urgency, accountability, and responsiveness is expected.
• The ability to maintain confidentiality and handle sensitive information appropriately is necessary.
• Familiarity with the energy midstream industry is preferred.

Technical Qualifications

• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Adobe Acrobat.
• Experience with Oracle project, financial, or invoice management systems is preferred.
• Experience creating reports, analyzing project data, and maintaining project documentation is preferred.
• Working knowledge of Microsoft Visio and Microsoft Project is preferred.

Preferred Competencies

• Strong analytical and problem-solving skills are desirable.
• A customer-service-oriented mindset is preferred.
• The ability to establish productive working relationships across multiple departments is important.
• A dependable, flexible, and adaptable individual is preferred.
• A commitment to accuracy, quality, and continuous improvement is expected.