Analyst II

Job Description And Duties Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply. The SOC Finance and Administration sections provide financial review, travel, purchasing support, and timekeeping to SOC, Cal OES, Operational Readiness Team (ORT), and the Incident Support Team (IST), which is utilized to respond to emergencies and disasters within California. Under the direction of the SOC Finance and Administration Chief, the Analyst II performs analytical duties to support the State Operations Center. Responsible for reviewing and analyzing travel request information to ensure SOC staff are covered for travel expenses; reviews financial supporting documents to determine proper funding treatment; researches and identifies any missing invoice information; and contacts various business areas and staff to ensure all approved service receipts are entered accurately and for timely payment. Additional responsibilities include providing procurement, financial review, and timekeeping support for the Section. May brief the Finance and Administration Section Chief of costs associated with State Operations Center and Cal OES activations. Will also ensure compliance with Department policies and procedures, State and Federal laws and rules, State Administrative Manual (SAM), and CalHR rules. The incumbent is expected to be courteous and provide timely responses to internal/external customers, follow through on commitments, and to solicit and consider internal/external customer input when completing work assignments. Performs the more responsible, varied complex technical and analytical staff services functions related to the program at the full journey level. You will find additional information about the job in the Duty Statement. Working Conditions Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need. Conflict of Interest (COI): This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment. Department Information The California Governor’s Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California. The California Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees. Headquarter Response Operations manages the systems, alerts, training, products, documentation and support for the state operation center. Our goal is to ensure response teams and liaisons are equipped with the right tools to successfully support disaster response coordination across the regions and state. The current State Operations Center (SOC) at the California Governor’s Office of Emergency Services has been a model for local governments, the private sector and non-profit organizations since it was built in 2001. In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites. More information may be found here: Response Operations | California Governor's Office of Emergency Services Department Website: http://www.caloes.ca.gov Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Familiarity with the Incident Command System Structure. Excellent communication and problem-solving skills. Possess strong written and verbal communication skills, organizational skills, and problem-solving skills. Flexibility and adaptation to perform under pressure, while focused on mission critical deadlines. Strong organizational skills with the ability to manage multiple projects effectively and meet tight deadlines. Be reliable, dependable, accountable and able to function in a fast-paced, changing environment. Have the ability to respond to and solve sensitive and/or complex issues with confidentiality, discretion and tact. Have the ability to work with a variety of people and organizations in a professional and courteous manner. Knowledge of expense reporting and reimbursement processes. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) and other administrative software. Attention to Detail – Ability to ensure accuracy in travel bookings, reimbursements, and policy compliance. Knowledge of procurement and invoicing processes related to travel. Benefits Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following: Free ParkingOn-site Gym and Locker roomElectric CarportExcellent CalPERS state pension plan401(k) and 457(b) PlansFlexible SchedulesGenerous paid time offHealth, dental & vision insurance for the employee or the employee's familyInvestment in careers developmentLocated near many local eateries, financial institutions, and the Light Rail Station Benefit information can be found on the CalHR website and the CalPERS website.