Ambulatory Surgery Center Supply Chain Coordinator

About the role

The Materials Coordinator is responsible for the review, control and maintenance of the inventory and supplies unique to the Ambulatory Surgery Center.

Responsibilities

• Serves as the Ambulatory Surgery Center (ASC) Unit Material Coordinator for all operating room/colonoscopy supply and equipment requests including anesthesiology and central sterile.
• Submits work orders in accordance with compliance and SOX regulations.
• Closes out purchase orders and invoices on a daily basis.
• Initiates service and repair calls for clinical equipment for the ASC.
• Receives supplies and equipment, distributes and stores in the appropriate assigned areas.
• Coordinates the evaluation of all material resources used in the ASC with the Material Management Department to maximize supply efficiency costs.
• Reviews surgery schedules daily with a member of the perioperative team to determine all equipment and supply needs and to ensure appropriate availability.
• Collaborates with the Sterile Processing Manager and the ASC Facilities Services Supervisor on the receipt of specialty loaner or shared equipment with physicians, nursing staff, vendors and other KP ASCs as required for schedule caseload.
• Develops, reviews and maintains PAR stock requirements for all stock and non‑stock supplies used by ASC.
• Maintains departmental blanket and standing purchase orders as required.
• Resolves invoice discrepancies with ASC FSS, Perioperative Leadership and Accounts Payable as appropriate.
• Maintains vendor/materials management files and catalogs.
• Maintains all required records and reports including routine electrical safety and preventative maintenance inspections.
• Initiates and monitors facility maintenance work orders.
• Provides material management reports to Perioperative Leadership and assists with resolution of discrepancies with the FSS.
• Utilizes established contracts to assure compliance and usage requirements.
• Participates in monthly safety rounds in the ASC and has a working knowledge of all regulations that pertain to environmental safety, initiating actions that support these standards.
• Other duties related to the management of supplies and equipment as assigned.

Basic Qualifications

• Minimum two (2) years of experience in an OR background required, or two (2) years in supply chain with experience establishing and managing par levels and storage closets (e.g., rotating stock, validating product recalls and expiration dates).
• Supply chain experience includes managing par levels, storage closets, and validating product recalls and expiration dates.
• Per the National Agreement, current KP Coalition employees have this experience requirement waived.

Education

High School Diploma or General Education Development (GED) required.

Additional Requirements

• Demonstrated knowledge of surgical services, supplies (including disposables) and inventory, including muscle tissue, breast implants, skin grafts, and corneal tissue.
• Demonstrated knowledge of specialty surgical equipment such as fragment sets, mid‑face plates, distal radius plates, and hand sets.
• Automated inventory experience and proficiency with personal computers required.

Preferred Qualifications

Associate’s degree in business or health‑care related field preferred.

Location & Schedule

• Primary location: Timonium, Lutherville‑Timonium Medical Center, Maryland.
• Work setting: Onsite.
• Schedule: Full‑time, 40 hours per week, day shift (Monday‑Friday, 06:30 AM – 03:00 PM).
• Travel: Up to 5 % of the time.

Compensation

Pay range: $30.29 – $44.54 per hour. Kaiser Permanent offers a market‑competitive total rewards package; actual base pay will be determined based on labor market data, internal alignment, experience, education, certifications, skills, and geographic location.

Employment Details

• Employee status: Regular employee.
• Job type: Standard worker.
• Department: New Carrolltn Admin – Material Management – Admin – 1808.
• Union affiliation: M40 | OPEIU | Local 2.
• Job level: Individual contributor.