Alumni Engagement and Annual Giving Event Assistant (temp)

Primary Duties

• Working closely with our event system (AlumnIQ) to manage registrations and maintain reporting
• Working closely with staff on creating/proofing/sending invitations & reminders
• Maintaining master planning and tracking documents
• Generating name tags and attendee lists
• Completing tasks in a timely manner, by the scheduled due date of each event
• Auxiliary in preparing, mailing and/or assembling materials for all events
• On-site event support, including event set up and registration
• Post-event duties as assigned; reconciliation of registrations in event system (AlumnIQ) and reporting

Skills

• Advanced proficiency with Microsoft Word, Excel, Outlook
• Strong interpersonal skills, and effective oral and written communication skills
• Strong time management and organizational skills
• Ability to keep private information confidential
• Ability to work independently, assuming responsibility, prioritizing, and carrying out duties with minimal supervision

Non-Negotiable Dates

• Move-In Day – Wednesday, August 19 and Saturday, August 22
• Family Weekend – Friday, September 18 – Sunday, September 20
• Additional in-office days of: September 14-17, 21-23 & 28-30 and October 5-9, 12-14 & 19-23
• Reunion Weekend - Thursday, October 15 – Sunday, October 19