OFFICE ASSISTANT, LEADERSHIP & MAJOR GIFT PROGRAMS (TEMP)

About the Role

The Office Assistant provides executive administrative support for the Assistant Vice President, Leadership & Major Gift Programs, ensuring timely communication and coordination with university colleagues. The position assists with scheduling, project work, database reporting, and compiling research and briefing materials as needed.

Responsibilities

• Coordinate the effective scheduling of meetings, exercising discretion and judgment as to priorities.
• Obtain, prepare, and organize background materials, agendas, and minutes for various meetings as requested; maintain appropriate follow-up.
• Respond promptly to requests for information or time; bring the AVP’s attention to matters of particular urgency and sensitivity.
• Coordinate and monitor travel of AVP as needed; create and manage expense reports and other tasks.
• Run reports for the purpose of strategic business management as needed.
• Manage documentation of AVP’s donor interactions in Donor Alumni Relationship Tool (DART).

Requirements

• Excellent written and oral communication and interpersonal skills.
• Demonstrated discretion when dealing with highly sensitive information.
• Ability to effectively communicate and work with all levels of constituents while operating in a fast-paced environment.
• Proven track record in excellent customer service.
• Considerable knowledge of Google Suite.

Preferred Qualifications

• Executive support experience.

Schedule

This position is hybrid. Required to work in the office Monday–Wednesday; Thursday–Friday can be remote.