AlmaVia of San Francisco - Business Office Manager

About the role

AlmaVia of San Francisco is a picturesque, pet-friendly assisted living and memory care community. As part of Transforming Age and Elder Care Alliance, we focus on providing the best services and support to our residents as well as our team. Our Culture of Excellence is built on a foundation of respect, integrity, and a commitment to the well-being of both our residents and our team members. We foster a collaborative and supportive environment where innovation and compassion drive everything we do.

Responsibilities

• Processes timely and accurate HRIS entries including hires, terminations, status changes, and payroll/timesheet approvals.
• Serves as the primary HR resource at the community, collaborating with the Support Center to ensure consistency and compliance with organizational policies and procedures.
• Ensures employee file compliance with applicable federal, state, and local employment laws (e.g., Title 22, Wage Order 5, OSHA, FEHA, FMLA/CFRA).
• Manages the administration of employee benefits, including new enrollments, terminations, life events, and open enrollment, ensuring legal compliance.
• Maintains OSHA logs and related documentation to ensure timely updates and compliance with Cal/OSHA and Workers’ Compensation laws.
• Supports front desk operations by coordinating closely with Administrative Staff to ensure seamless coverage and service.
• Leads and manages the Front Desk/Receptionist team, ensuring excellent customer service and efficient daily operations.
• Promotes the Mission, Vision and Values of Transforming Age in all areas of responsibility, and demonstrates commitment to Culture of Excellence and strategic goals.

Requirements

• Associate degree in accounting, business, finance, or human resources or the equivalent combination of education and experience. (Bachelor’s preferred).
• Two to five years of experience in accounts receivable, payroll, and human resources.
• Minimum 1 year experience supervising at least one employee.
• The ability to speak, read and comprehend the English language.
• Experience with employee/customer relations, financial reports, bank reconciliations, and full cycle accounting.
• High level of proficiency with Microsoft Office Suite products (required - Outlook, Excel, Word).
• Working knowledge of California labor laws, leave management (FMLA/CFRA/PDL), and Title 22 regulations.
• Current driver’s license preferred.

Benefits

We offer great benefits including Medical, Vision, Dental, 401(k) with matching, generous PTO, and much, much more!!

Pay

The salary for this role is between $95,000 -$100,000 DOE.

Schedule

N/A