Business Office Manager

About Seaton Senior Living

Seaton Senior Living, part of the Discovery Senior Living family of companies, is a recognized industry leader in performance, innovation, and lifestyle personalization. Serving nearly 2,000 residents across the Mid Atlantic, Seaton Senior Living operates communities in Pennsylvania, New Jersey, Delaware, Virginia, and Maryland.

Position Highlights

• Status: FULL TIME
• Schedule: Flexible leadership schedule with MOD coverage, on-call responsibilities, and operational flexibility required based on community needs, including occasional evenings, weekends, and emergency support as needed
• Location: 1175 Professional BLVD, Hagerstown, MD 21740
• Rate of Pay: $50k Annually
• Travel: 0%

What You’ll Do

• Prepare and submit documentation for resident move-ins, move-outs, transfers, and billing changes
• Manage cash controls, deposits, daily cashbooks, and monthly bank reconciliations
• Oversee accounts payable and ensure appropriate assignment of departmental expenses and supporting documentation
• Cook up payroll, ensuring compliance and timeliness
• Prepare journal entries, maintain sub-schedules for balance sheet accounts, and review monthly financial statements
• Compile management and regulatory reports as requested
• Maintain resident, vendor, team member, and financial files in accordance with established policies
• Interface with residents and families on billing and collection issues, ensuring clear and professional communication
• Support community human resources functions including recruiting, onboarding, orientation, employee paperwork, and file maintenance
• Manage open positions and assist with applicant tracking and job postings
• Support the Executive Director and department managers with financial oversight, reporting, and compliance
• Create and oversee private accounts for Health Center residents/patients, preparing required reports to meet state, local, and federal guidelines
• Ensure confidentiality of sensitive resident and team member information
• Perform other duties as assigned to support overall community operations

Qualifications

• Bachelor’s degree in Accounting with at least one year of accounting experience preferred
• Associate’s degree in Accounting with two to three years of related experience considered
• Strong experience in accounts payable, payroll, billing, and financial reporting
• Knowledge of human resources practices and compliance preferred
• Proficiency with Microsoft Office and financial/payroll systems
• Excellent organizational, communication, and problem-solving skills
• Able to manage multiple priorities in a deadline-driven environment
• Commitment to confidentiality, accuracy, and resident-centered service