Office Manager, San Francisco

About the role

Atelier Ten is seeking an Office Manager for our San Francisco office. This is a part-time, in-office role, with the selected candidate expected to work onsite Tuesday through Thursday, from 9 AM to 5 PM.

Responsibilities

• Liaise with cleaning staff, maintenance vendors, the IT team, and building management to ensure a clean, and well-functioning office (including conference rooms, furniture, employee desks, appliances, etc.)
• Act as a receptionist for the office and provide a friendly, welcoming atmosphere to both local and visiting staff as well as visitors
• Maintain adequate office supplies, snacks, and beverages for employees including regular grocery, catered food, and other vendor orders
• Answer, forward, and screen phone calls, and distribute mail and packages
• Handle the scheduling, logistics, and execution of business meetings and employee teambuilding events, wellbeing activities, staff promotion/life event celebrations, etc.
• Oversee the office layout by coordinating new staff seating assignments, existing staff desk relocation, and maintaining an up-to-date staff seating chart in conjunction with the recruiting and IT teams
• Cover local recruiting needs including reviewing resumes, conducting initial phone screens, scheduling job interviews, initiating reference checks, sending offer letter packages, and onboarding new hires
• Aid in managing local People and Culture/Human Resources matters including new employee orientation, onboarding and learning and development
• Understand and oversee office policies and processes while working on ways to improve them
• Execute administrative procedures including timesheet and expense reporting, electronic filing of paperwork on servers, local office budgeting, and training
• Serve as the on-site point person for IT support, including new employee laptop setup, troubleshooting local hardware/software issues, coordinating with external IT vendors, and maintaining server room organization and equipment
• Build trust and rapport with employees through timely responses to inquiries and support requests
• Provide administrative support to senior staff when needed

Requirements

• Willingness to roll up your sleeves and pitch in to help in any area of the business as well as being flexible with change
• The ability to promote yourself as being available and capable to help staff resolve any office-workplace related needs
• Comfortable assisting with basic IT tasks—such as new computer setups or hardware troubleshooting—under the remote guidance of our New York-based IT team
• The ownership to take “charge” of the office. Knowing what you can do on your own, where you need support and guidance from other staff, and when you need to hire business partners
• General project management experience including planning, budgeting, logistics, deadlines, and documenting
• The skills to collaborate with office managers in other A10 offices to share ideas, obtain guidance, and ensure equivalent workplace standards
• Effective time, space, and task management
• Facilities management knowledge is a plus
• Excellent verbal and written communication with an ability to tailor communication style to diverse audiences
• Proficiency using standard office equipment, adapting and implementing HR/office policies, the Microsoft Office suite, and working with data and systems
• At least 1 – 2 years of work experience in an office manager or similar administrative role

Qualifications

• Competitive salary
• 100% paid medical, dental, and vision benefits
• Generous paid time off
• Emphasis on work life balance
• 401k matching program
• Highly engaged coworkers with a shared hunger for knowledge
• Mutual respect and support from colleagues and leadership
• Paid parental leave
• Paid life and disability insurance
• Paid volunteer time
• Pre-tax commuter benefits
• Annual professional development funds
• Freedom to contribute ideas and make a personal difference that is not always possible in a large corporate environment
• Really good high-fives

Benefits

• Competitive salary
• 100% paid medical, dental, and vision benefits
• Generous paid time off
• Emphasis on work life balance
• 401k matching program
• Highly engaged coworkers with a shared hunger for knowledge
• Mutual respect and support from colleagues and leadership
• Paid parental leave
• Paid life and disability insurance
• Paid volunteer time
• Pre-tax commuter benefits
• Annual professional development funds
• Freedom to contribute ideas and make a personal difference that is not always possible in a large corporate environment
• Really good high-fives

Pay

The good faith estimate of the base compensation offered for this part-time role is between $30,000 ($24.04 per hour) and $40,000 ($32.45 per hour).

Schedule

This is a part-time, in-office role, with the selected candidate expected to work onsite Tuesday through Thursday, from 9 AM to 5 PM.