Office Manager, NYC

About the role

We are seeking an experienced and organized Office Manager to oversee the daily operations of our New York office. As an integral member of our team, you will play a pivotal role in maintaining a productive, efficient, and positive work environment for our employees and visitors.

Responsibilities

• Facility Management: Ensure the office space is well-maintained, organized, and conducive to a productive work environment.
• Vendor Management: Coordinate with vendors for services such as cleaning, maintenance, and office supplies.
• Supplies and Inventory: Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels.
• Expense Management: Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed.
• Event Coordination: Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials.
• Employee Support: Assist with onboarding new employees, including workspace setup, IT support coordination.
• Front Desk Operations: Manage visitors and direct inquiries to the appropriate departments or individuals.
• Handle incoming packages, mail, and shipments.
• Ad-hoc Projects: Take on special projects as needed to support company growth and strategic initiatives.
• Help with organizing company-wide initiatives or processes related to operations, HR, or culture. Provide general administrative assistance across teams as required.

Requirements

• 2-3+ years of experience as an Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proactive problem solver who can handle multiple projects and deadlines with little supervision.
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information with discretion.
• Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.).
• Strong interpersonal skills, with a professional, positive, and approachable attitude.
• Able to work well under pressure, think on your feet, and adapt quickly to changing priorities.
• Experience with basic budget management and office supply ordering.
• A passion for startup culture and a collaborative mindset.
• NY based with the ability and enthusiasm to work in office Monday-Friday.

Qualifications

• Passion for startup culture and a collaborative mindset.
• NY based with the ability and enthusiasm to work in office Monday-Friday.

Skills

• Strong organizational and multitasking skills.
• Exceptional attention to detail.
• Proactive problem solving.
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information.
• Technology proficiency (Google Suite, Microsoft Office, Slack).
• Interpersonal skills.
• Ability to work under pressure.
• Basic budget management and office supply ordering.
• Passion for startup culture.

Benefits

• Immediate responsibility and accelerated career growth.
• Collaboration with exceptional talent.
• Equitable compensation and continuous equity investment.
• Your own Pod - and other great benefits.

Pay

Immediate responsibility and accelerated career growth.

Schedule

Monday-Friday, in-person work at our New York office.