Alltrista - Coordinator, Operations

Alltrista Plastics LLC, a subsidiary of Jadex Inc., is a leading manufacturer of high-volume, precision injection molded parts. The company designs and manufactures using proprietary engineering processes and extensive capabilities across five global locations. From concept to production, Alltrista Plastics delivers innovative plastic solutions for core markets including Consumer Products, Medical/Healthcare, Personal Care, Health & Beauty, Caps & Closures, and Packaging.

About the role

Provide day-to-day assistance and support in Human Resources, Accounting, and general plant administrative activities.

Responsibilities

• Human Resources:
  • Reconcile hourly associate payroll timesheets within the timekeeping system, including accurate recording of absences, vacation, holiday hours, etc.
  • Review and audit bi-weekly hourly payroll reports to ensure accuracy and submit to corporate for processing.
  • Assist with recruiting activities, including timely routing of position requisitions and job postings within HRIS and approved job boards.
  • Perform data entry into HRIS system for new hires, terminations, employee data changes, and time away from work.
  • Prepare and organize activities for new employee orientation, including on-boarding and training as directed.
  • Maintain employee personnel filing system, including filing documents, managing terminated files, and auditing as necessary.
  • Assist with coordination of employee relations events.
  • Support and redirect employees with general questions regarding passwords, payroll, benefits, and policies.
  • Other duties as assigned by the Human Resources department.
• Accounting:
  • Collect, distribute, and prepare company mail (internal and external).
  • Support plant through MRO purchasing activities, including requisition creation, purchase order creation, and placement of orders with suppliers.
  • Handle invoicing activities, including creation, mailing of invoices to customers, auditing for correct pricing, and invoice issue reconciliation.
  • Support plant controller with maintenance of project files, various projects, and reports as business activities dictate.
  • Complete ongoing reconciliation of Petty Cash.
  • Maintain Open Purchase Order and Received Not Invoiced reports, contacting vendors for information as needed.
  • Assist customers/vendors with general questions.
  • Other duties as assigned by the Finance/Accounting department.
• General:
  • Answer main phone line, greet, and assist guests, vendors, and customers in the lobby.
  • Ensure proper inventory levels of office supplies and employee break room supplies, including inventory management and ordering.
  • Coordinate with vendors regarding office equipment and service agreements.
  • Help schedule meetings.
  • Keep break rooms stocked with supplies.

Requirements

• 5+ years’ experience in an administrative capacity.
• 1-3 years’ experience with Human Resources administrative activities.
• Excellent planning, time management, decision-making, presentation, and interpersonal skills.
• Ability to develop credibility with employees and management.
• Ability to work with and maintain confidential and sensitive information.

Preferred Qualifications

• Experience with Ceridian Dayforce and Microsoft Office.
• Experience working in the manufacturing industry.

Skills

• Customer service oriented.
• Energetic, self-motivated with excellent interpersonal and communication skills.
• Positive attitude and willingness to learn.
• Detail-oriented, accurate, and organized.
• Ability to learn quickly and work under general supervision.
• Strong multi-tasking and project management skills.
• Strong written and oral communication skills.

Physical Requirements

• Sitting approximately 75% of work time.
• Standing and/or walking approximately 15% of work time.
• Bending at the waist, sitting, kneeling, walking, etc., as job may require.
• Able to wear required PPE, including hearing protection and eye protection.
• Ability to work overtime or occasionally on weekends with short notice.
• Typical office and manufacturing environment.