Airport Administrative Coordinator

Starting salary up to $46.45/hour ($96,946/year) plus a competitive total compensation package.

Benefits

• Hybrid Telework - A schedule that meets the needs of staff, department operations, and communities served may be available depending on the assignment
• Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• Staff Development/Wellness - Annual benefit allowances of up to $1,250 and ongoing education/training opportunities
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Incentive Retirement Savings Plan (IRSP) and 457 Voluntary Deferred Compensation - 1.9% of salary County contribution to a 401(a), in addition to the County matching up to 1% of base salary in 401(a), based upon employee contribution
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Additional Benefits - Excellent dental, vision, disability, life insurance, employee assistance program, professional development, and more
• Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

Responsibilities

• Provide day-to-day training, guidance, and onboarding assistance to office support staff
• Assist management with performance observations, coaching, and recommendations to support staff development and effective team operations
• Coordinate front desk operations and administrative workflows with the Senior Office Assistant team to ensure consistent, timely, and responsive customer service
• Support Aviation Commission administrative functions, including Brown Act compliance, agenda preparation, public noticing, agenda packet development, meeting logistics, official records, minutes coordination, and post-meeting follow-up
• Coordinate the preparation, review, and routing of Board of Supervisors agenda materials, reports, resolutions, presentations, and supporting documentation while managing review schedules and critical deadlines
• Maintain official Airport administrative records, document retention systems, standardized templates, and operating procedures that promote regulatory compliance, consistency, and organizational continuity
• Coordinate recurring reports, correspondence, and administrative documentation required to support FAA, TSA, DOT, California Division of Aeronautics, and other regulatory requirements
• Administer the Airport’s aircraft noise concern reporting program and maintain related data and reporting systems
• Participate in the implementation, maintenance, and continuous improvement of Airport administrative and operational technology systems, including Microsoft 365, Aerosimple, Humanity, Power BI, Casper Noise Management, GIS applications, electronic records systems, and other specialized aviation technologies
• Identify and implement opportunities to improve administrative processes, office efficiency, customer service, and overall organizational effectiveness
• Support purchasing documentation, contract routing, and other related administrative processes

Requirements

As the ideal candidate for this position, you are a highly organized, detail-oriented professional who enjoys working in a collaborative, customer-service-oriented environment. You demonstrate sound judgment and possess many of the following:

• Experience working in an office environment providing high-volume customer service
• Ability to coordinate multiple priorities effectively in a fast-paced public agency environment
• Ability to understand organizational priorities, effectively manage competing demands, and consistently meet deadlines
• Experience preparing, reviewing, and editing complex and detailed internal and public-facing documents
• Exceptional written and verbal communication skills, with the ability to exercise sound professional judgment, maintain accuracy, and take initiative to improve administrative processes
• Ability to interact professionally and effectively with elected officials, regulatory agencies, consultants, airport tenants, airlines, community stakeholders, and the traveling public while maintaining confidentiality
• Proficiency with current Microsoft Office applications, particularly Outlook, Word, PowerPoint, and Excel

About Charles M. Schulz – Sonoma County Airport

Charles M. Schulz – Sonoma County Airport is the North Bay's commercial service airport and the fastest-growing regional airport. The Airport is projected to serve more than one million annual passengers in 2026 and supports scheduled passenger service, corporate and general aviation, air cargo, law enforcement, emergency medical services, search and rescue, aerial firefighting, flight training, and more than 300 based aircraft. The Airport is advancing significant capital improvement, planning, air service development, regulatory compliance, and strategic initiatives, and the Airport Administrative Coordinator plays an integral role in supporting these efforts and helping the Airport achieve its long-term vision.

STS is the only local airport that offers air service directly into the North Bay region. As a commercial service airport, STS supports up to 21 flights per day, with facilities for airline passenger services, cargo, private and corporate flights, recreational aircraft, law enforcement, emergency medical services, search and rescue, firefighting aircraft, and pilot training.

Qualifications

Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. The position advertised on this announcement does not require possession of a valid California Driver’s License.

Knowledge, Skills, And Abilities

Knowledge of:

• Administrative techniques and principles of organization, accounting, budget and human resources administration
• Techniques and practices of research methodology, data collection, and preliminary analysis
• Report writing; application and use of basic statistics
• Interview techniques sufficient to obtain information related to employment and administrative matters
• Written and oral communications, including language mechanics, syntax and English composition
• Modern office methods and procedures
• Database, spreadsheet and word processing applications including basic methods of graphic presentations

Ability to:

• Collect, compile and analyze qualitative and quantitative data
• Understand and explain laws, regulations and policies governing program operations
• Communicate effectively orally and in writing
• Establish and maintain effective working relationships with management, employees, clients, and the public
• Understand program objectives in relation to departmental goals and procedures
• Organize and prioritize work assignments
• Use and understand common database, spreadsheet and word processing applications
• Learn specialized computer applications

Certain positions may require the ability to speak, read and write fluent Spanish. Positions allocated to this class may require specific knowledge and abilities.

Pay

Salary is negotiable within the established range of up to $46.45/hour ($96,946/year).