AEC Proposal Coordinator

About the role

HLB is looking for a driven marketing professional to join their award-winning marketing team. This role supports both the Canadian and Eastern U.S. offices, as well as the national marketing team. The candidate must be in the office 3 days a week and can work remotely 2 days a week.

Responsibilities

• Execute RFP and RFQ materials for proposal submissions
• Lead qualitative response/clarifications to RFQ/RFPs including preparation of resumes, customized information, project descriptions, etc. for project pursuits
• Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
• Create presentations for Principals/Designers in relation to marketing and business development efforts
• Schedule and/or support promotional meetings with clients
• Assist with award submissions
• Facilitate photography coordination for completed projects
• Research clients to expand knowledge and support business development efforts
• Involvement in professional and community organizations, including SMPS and other AEC industry organizations
• Prepare brochures and qualifications for general and tailored marketing needs
• Generate and coordinate in-house marketing materials in coordination with other offices
• Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.

Requirements

• 1-3 years of marketing experience in the AEC or related industry
• Fluent in English and French, both written and verbal
• Strong InDesign skills required; Graphic Design Capabilities Preferred
• Strong PowerPoint, Word And Excel skills required
• Strong writing skills required
• Comfortable working with multiple team members/Principals
• Strong communication skills and comfort