AEC Marketing/Proposal Coordinator

About KPFF

KPFF, a multi-office, multi-discipline engineering firm, is committed to Excellence, Trust, Relationships, Stability, and Passion. For over 65 years, KPFF has provided creative solutions and excellent client service for a diverse range of projects and industries. Our 1,500 professionals in 35 offices nationwide thrive in a decentralized structure, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and meaningful projects.

Job Description

KPFF is seeking a Marketing Coordinator with AEC industry experience to support proposal development, marketing communications, and content management. This role works closely with marketing and technical teams to develop clear, compelling, client-focused pursuit materials that reflect KPFF’s brand, culture, and technical expertise.

What We're Looking For

The ideal candidate is proactive, adaptable, detail-oriented, and service-minded, with a strong sense of ownership and follow-through. The right candidate enjoys collaborating with technical professionals, is comfortable asking questions and learning new subject matter, and values producing thoughtful, high-quality work that helps tell the story of our people and projects.

Responsibilities

• Career Development
• Proposal Coordination & Pursuits (Primary Focus – approximately 60%)
  • Cook up, write, edit, and format RFQ/RFP responses, qualifications packages, presentations, and interview materials for prime and subconsultant pursuits.
  • Support or co-lead the full proposal process from kickoff through final delivery, including schedules, assignments, compliance review, and production.
  • Collaborate with technical staff, project managers, and marketing team members to develop pursuit strategies, key messaging, and client-focused narratives.
  • Translate technical information into clear, persuasive content that communicates project understanding, team strengths, and design outcomes.
  • Develop and maintain proposal content including resumes, project descriptions, graphics, charts, and boilerplate materials.
  • Review materials for consistency, accuracy, grammar, formatting, and alignment with brand standards.
  • Monitor procurement sites and support opportunity tracking and pursuit research.
  • Aid with interview preparation, pursuit debriefs, and continuous improvement of proposal processes and materials.
• Marketing & Communications Support (40%)
  • Support internal marketing and communications efforts including presentations, graphics, employee engagement materials, and promotional content.
  • Help maintain and organize marketing assets, templates, photography, resumes, project data, and content libraries.
  • Aid with updates to the company website, intranet, CRM database, and social media platforms.
  • Support ongoing improvements to marketing systems, workflows, and content management practices.

Qualifications

• Experience
• Experience in AEC marketing, proposal coordination, or professional services marketing.
• Experience managing RFQ/RFP responses and understanding the full proposal lifecycle from kickoff through delivery.
• Strong writing, editing, proofreading, and visual communication skills with the ability to develop clear, compelling messaging from technical content.
• Proficiency with Microsoft 365 and Adobe Creative Suite, particularly InDesign.
• Ability to manage multiple concurrent deadlines and priorities in a fast-paced environment.
• Strong organizational, communication, and collaboration skills.
• Experience maintaining marketing databases, content libraries, or CRM systems; Deltek Vantagepoint experience is a plus.
• Understanding of how AI tools can support efficiency while recognizing their limitations and risks in professional communications.

Physical Demands and Work Environment

• Physical Demands
• Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms.
• May occasionally need to lift items up to 15 lbs.

Additional Information

• Compensation
• The base pay for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate for this AEC Marketing Coordinator position is $38.00 - $42.00/per hour. Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center.
• Benefits
• We are passionate about supporting our employees through flexible and comprehensive Benefits: 401(k) retirement savings plan with employer contribution (regardless of employee contribution), Medical insurance (two plans available to choose from), Dental Insurance, Vision Insurance, Health Savings Account (HSA) with employer contribution, Healthcare and Dependent Care Flexible Spending Accounts (FSA), KPFF Paid Family Leave, Amazon Pharmacy with MedsYourWay, Behavioral Health Options – Employee Assistance Plan, Pregnancy Program, Short-term and Long-term disability insurance, Paid holidays (including two floating Holidays), Paid time off (vacation, sickness, jury duty), Other Perks, Hybrid work schedule (3 days in/2 days remote), Free secure bike parking, Transit Pass stipend (50%), Technical educational sessions and Lunch-n-Learns, Monthly social events, Winter parties and summer picnics, Office committee opportunities, Community projects participation, Offsite retreats.

How To Apply

Submit your application online, including a cover letter and resume. KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.