AEC Marketing Coordinator - Proposals & Content

About the role

KPFF is seeking a Marketing Coordinator with AEC industry experience to support proposal development, marketing communications, and content management. This role works closely with marketing and technical teams to develop clear, compelling, client-focused pursuit materials that reflect KPFF’s brand, culture, and technical expertise.

Responsibilities

• Proposal Coordination & Pursuits (Primary Focus – approximately 60%)
  • Cook up, write, edit, and format RFQ/RFP responses, qualifications packages, presentations, and interview materials for prime and subconsultant pursuits.
  • Support or co-lead the full proposal process from kickoff through final delivery, including schedules, assignments, compliance review, and production.
  • Collaborate with technical staff, project managers, and marketing team members to develop pursuit strategies, key messaging, and client-focused narratives.
  • Translate technical information into clear, persuasive content that communicates project understanding, team strengths, and design outcomes.
  • Develop and maintain proposal content including resumes, project descriptions, graphics, charts, and boilerplate materials.
  • Review materials for consistency, accuracy, grammar, formatting, and alignment with brand standards.
  • Monitor procurement sites and support opportunity tracking and pursuit research.
  • Aid in interview preparation, pursuit debriefs, and continuous improvement of proposal processes and materials.
• Marketing & Communications Support (40%)
  • Support internal marketing and communications efforts including presentations, graphics, employee engagement materials, and promotional content.
  • Help maintain and organize marketing assets, templates, photography, resumes, project data, and content libraries.
  • Aid in updates to the company website, intranet, CRM database, and social media platforms.
  • Support ongoing improvements to marketing systems, workflows, and content management practices.

Qualifications

• 3–5 years of experience in AEC marketing, proposal coordination, or professional services marketing.
• Experience managing RFQ/RFP responses and understanding the full proposal lifecycle from kickoff through delivery.
• Strong writing, editing, proofreading, and visual communication skills with the ability to develop clear, compelling messaging from technical content.
• Proficiency with Microsoft 365 and Adobe Creative Suite, particularly InDesign.
• Ability to manage multiple concurrent deadlines and priorities in a fast-paced environment.
• Strong organizational, communication, and collaboration skills.
• Experience maintaining marketing databases, content libraries, or CRM systems; Deltek Vantagepoint experience is a plus.
• Understanding of how AI tools can support efficiency while recognizing their limitations and risks in professional communications.
• Bachelor’s degree in marketing, communications, journalism, or related field preferred, or equivalent professional experience.

Physical Demands and Work Environment

Duties are typically performed in a normal office environment while sitting at a desk. Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms. May occasionally need to lift items up to 15 lbs.

Additional Information

Compensation: The base pay for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate for this AEC Marketing Coordinator position is $38.00 - $42.00/per hour. Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. KPFF is proud to be an Equal Opportunity Employer.

Benefits: We are passionate about supporting our employees through flexible and comprehensive Benefits:

• 401(k) retirement savings plan with employer contribution (regardless of employee contribution)
• Medical insurance (two plans available to choose from)
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• KPFF Paid Family Leave
• Amazon Pharmacy with MedsYourWay
• Behavioral Health Options – Employee Assistance Plan
• Pregnancy Program
• Short-term and Long-term disability insurance
• Paid holidays (including two floating Holidays)
• Paid time off (vacation, sickness, jury duty)

Other Perks: Hybrid work schedule (3 days in/2 days remote), Free secure bike parking, Transit Pass stipend (50%), Technical educational sessions and Lunch-n-Learns, Monthly social events, Winter parties and summer picnics, Office committee opportunities, Community projects participation, Offsite retreats

How To Apply

Submit your application online, including a cover letter and resume.