Advertising Sales Coordinator

Location: New York, NY (currently hybrid with up to 50% remote)

About the role

The Advertising Sales Coordinator is a key member of the Ad Sales team and will partner cross-functionally across our Marketing, Music, Product and Tech teams. This role supports our Advertising team by handling pre- and post-sales administrative tasks, producing sales materials, and assisting with reporting and performance tracking. This role is perfect for early career professionals who want to break into and develop a wide range of skillsets across media.

Responsibilities

• Creating and owning Media Plans, location lists, and revisions from start to finish for sales team.
• Manage the end-to-end Proof-of-Play (POP) process, from initial requests from sales/agencies/brands, to creating mockups and live shots, and/or coordination with photographers.
• Assist with outbound sales requests, such as preparing sales materials (decks, onepagers, spec sheets, etc.), managing leads, and compiling venue lists.
• Organize, track, and maintain sales materials, team files, and accurate records for audit purposes on team Sharepoint.
• Maintain and update CRM database for templates, contact sourcing, and outreach efforts.
• Coordinate logistics as needed for internal and external client meetings and events.
• Process and manage team charges and expense reports as needed.

Requirements

• 1-3 years of experience in advertising, communications, media agency/operations or related fields.
• Basic understanding of calculations used in media plans, planning, and reporting.
• Excellent attention to detail, organizational and prioritization skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks/projects at the same time.
• Ability to work as a self-starter, both independently and as part of a team in a fast-paced environment.
• Leads by example and exemplifies the company’s Core Values in action and behavior.
• Must be authorized to work in the United States.

Benefits

• Hybrid Work Environment: Hybrid schedule with 50% work-from-home and in-office time, with the ability to work anywhere in the world for up to 2 months per year.
• Financial Wellness: Annual performance bonus, long-term company bonus, 401k matching, life insurance.
• Comprehensive Benefits: Competitive health insurance and disability coverage, a Lifestyle Spending Account, access to telemedicine, and an unlimited sick days policy.
• Professional Development: Continuous hands-on learning with access to e-learning platform, tuition reimbursement, and peer mentorship.
• Accessibility: An inclusive workplace designed to accommodate people with disabilities.