Advancement Operations Coordinator

About Riverview School

Riverview School is a supportive, mission-driven co-educational independent school on Cape Cod serving students with complex language and learning differences.

Position Summary

The Advancement Operations Coordinator is responsible for gifts management, database maintenance and reporting, and the management of daily operations of the Advancement office. This role maintains timely record keeping and processing of all gifts and provides direct support to the school’s special events team.

Essential Functions

• Process gifts — checks, online gifts, stock, matching gifts, and auction payments — and produce donor acknowledgement letters and tax receipts in a timely manner.
• Maintain the donor database so that it remains clean, accurate, and trustworthy.
• Reconcile gift records with the Business Office and pull reports that support the team’s strategic decision-making.

Office Management

• Serve as the primary point of contact for Advancement systems, tools, and shared calendars, and assist with budget tracking.
• Manage the logistics behind mailings and fundraising appeals.
• Identify process inefficiencies and work collaboratively with the team to improve them.
• Provide administrative support to Family Education and Support programming.

Development Events Support

• Manage guest lists, invitations, RSVPs, and registrations.
• Support the Gala auction from item intake through night-of checkout and payment processing.
• Build event timelines, coordinate vendors and volunteers, and serve as a calm, can-do presence on event days.
• Complete event follow-through, including collecting payments, reconciling revenue, and ensuring donors are thanked.

Additional Functions

• Perform other duties as assigned by the Director of Advancement in support of the department’s goals.

Qualifications

• Education & Experience: 1–3+ years of experience in development operations, gift processing, database administration, or nonprofit administration.
• Experience with donor database and event platforms (Veracross & Greater Giving preferred).
• Knowledge, Skills & Abilities: Detail-oriented with strong logistical and organizational skills. Ability to manage multiple deadlines while maintaining a warm, personal touch with donors, families, and the school community. Flexibility to work some evenings and weekends around major events. Genuine enthusiasm for Riverview’s students and mission. Event support experience is a plus.

Supervisory Responsibility

This position has no direct supervisory responsibility.

Reporting Relationship

Reports directly to the Director of Advancement.

Work Environment & Physical Demands

• Primarily an office environment with regular use of a computer, telephone, and standard office equipment.
• Occasional lifting of event materials and supplies up to 25 lbs.
• Ability to stand, walk, and remain on your feet for extended periods during on-campus events.
• Some evening and weekend work required in connection with Advancement events.
• Minimal local travel may be required for event-related errands.

Compensation & Benefits

• A competitive hourly wage, plus benefits including health and dental insurance, retirement plan with employer contribution, paid time off, and opportunities for a funded master’s degree and tuition reimbursement.
• Additional benefits include a beautiful Cape Cod setting, free meals on campus, and access to the fitness center.