Advancement Coordinator (59607)

About the role

Sacred Heart Schools, Atherton offers more than a job, it’s a chance to be part of a mission-driven community dedicated to shaping the next generation. Whether you’re coming from education or seeking a career change, you’ll find meaningful work in a collaborative, values-based environment. Our school calendar supports strong work-life balance while still reflecting the dedication our work requires.

Responsibilities

• Maintain and update all office prospect and donor records (digitally and hard copy as appropriate)
• Aid Advancement Services to ensure that gifts are receipted and acknowledged accordingly
• Collaborate with other staff to plan receptions, produce donor plaques, signage, and other donor recognition vehicles
• Partner with the Chief Advancement Officer and Leadership Giving & Stewardship Manager on donor relations items including: proposal writing, stewardship reporting, acknowledgement correspondence, fundraising reports, donor signage production and management, recognition event planning and implementation
• Partnership with the Chief Advancement Officer and Leadership Giving & Stewardship Manager and the on-campus art documentation, management, and maintenance as appropriate
• Support the Events Team in the planning, implementation, and logistics of events and receptions
• Coordinate communications and stewardship of alumni and past parent donors to increase engagement with the School
• Identify opportunities for speaking engagements for SHS Administrators in the community to highlight the opportunities for supporting SHS
• Aid in the management of all volunteer records and assignments
• Prepare donor materials for solicitation, marketing, stewardship as needed including print, digital (video), and social media
• Attend committee meetings as needed
• Project manage the design creation, editing, and publication of the Annual Report
• Run point on the SHS Wreath Project in partnership with the Leadership Giving & Stewardship Manager
• Aid in the creation and execution of the SHS Christmas Card and the Advancement Team Christmas Card
• Customize invitations and items for donor events and stewardship
• Help with all Advancement web page updates and content
• Organize and catalog items in the Advancement Closet and Advancement Storage Cage
• Other duties as assigned by the Chief Advancement Officer

Qualifications

• Excellent verbal, and print communications, personal initiative and organizational skills to support Advancement staff in a variety of office venues
• Demonstrated strong proof-reading skills
• Excellent computer skills (Microsoft Suite, Google Suite, Blackbaud, etc.)
• Ability to develop and maintain relationships with all levels of staff and faculty, and the public
• Ability to work effectively as a team member, interacting with others in a productive manner, ability to work with K-12 students and with adult colleagues and willingness to be an active, enthusiastic member of the SHS community
• Knowledge of school structure and protocol
• Ability to maintain absolute confidentiality regarding donor gifts, campaign matters, and projects
• Flexibility and high tolerance for change and ambiguity with an outgoing personality and a positive attitude
• A clear commitment to the educational philosophy of the school as articulated in the Goals and Criteria of Sacred Heart Schools and professional behavior based on it

Preferred Qualifications

• Minimum 3-5 years of professional experience in a similar position
• Fluency in reading, writing, and speaking English; additional skills in Spanish are valued and preferred