Advanced Real Estate Admin Assistant

Responsibilities

• Own and strategically manage the CEO’s calendar, priorities, and daily execution
• Prepare meeting briefs, talking points, follow-up tracking, and accountability systems
• Screens calls and emails; respond on behalf of the CEO when appropriate
• Track projects across multiple companies and ensure deadlines are met
• Cover coordination with attorneys, bankers, vendors, contractors, and partners
• Research and vet high-level purchases (vehicles, equipment, services, etc.) including full due diligence to prevent risk or fraud
• Organize medical, professional, and personal appointments with complete discretion
• Track important relationship milestones (client birthdays, partner events, gifts, follow-ups)
• Hire and manage freelancers (Upwork developers, designers, tech support)
• Help organize and optimize CRM systems, software tools, and internal processes
• Review contracts, proposals, and documents before CEO review
• Aid in procurement and vendor negotiations to ensure best value
• Serve as communication bridge between departments and help restore structured office rhythm
• Cross-train in multiple company roles to ensure versatility during growth
• Protect confidentiality and uphold non-disclosure and non-compete standards at all times

Qualifications

• Minimum 2 years in a high-level Executive Assistant, Operations Coordinator, or similar role, or the ability to easily prove you can crush it if your past experience is NOT this sort of thing!
• Strong tech proficiency (CRM systems, project management software, Microsoft Office, Google Workspace, ability to learn new systems quickly)
• Exceptional written and verbal communication skills
• Extremely detail-oriented; nothing slips past you
• High emotional intelligence and the ability to read personalities and situations
• Calm under pressure and capable of handling direct communication styles
• Naturally proactive and solution-oriented
• Discreet and trustworthy with sensitive financial and personal information
• Comfortable in a fast-paced, high-expectation environment
• Long-term career mindset, and a mindset that thrives on bettering the entire team, by supporting the CEO in his Strategic Vision, and thus...the entire team thrives

About Ohio Cash Buyers, LLC

The Ohio Cash Buyers family of companies is the Largest Real Estate Investment company here in SW Ohio for direct-to-seller cash home purchases. We've been in business since 2004 and have purchased over 3,000 properties.

We are growing/rebuilding our team full of Sales, Operations, GCs, Realtors, Lenders, FT Attorneys, and Property Mgrs on staff.

Our office is a fun (but chaotic, disorganized, and super busy) friends-and-family environment!

If you're seeking a long-term career and you're truly an A player, we would love to talk to you!

Our team is the winner of numerous awards, including the BBB Torch Award for Ethics, the COC Prestige Award, and we have tons of 5-Star client reviews from clients who all sing our praises and LOVE working with us!

Our mission is simple: Build highly-successful careers that create HUGE opportunities for our team, security for our families, and MASSIVE support for the charities we serve.