Adult Opportunity Center – Office Assistant

About the role

Southern State is committed to its mission to provide accessible, affordable and high quality education to people in southern Ohio. The college values honesty and integrity in all endeavors, tolerance for different ideas, respect for all individuals and excellence and creativity in the pursuit of knowledge. Department: Adult Opportunity Center. Position: Office Assistant. Reports to: Director of the Adult Opportunity Center. Hours: Part time. Program Summary: The Adult Education program offers ABE, ASE, and HSE classes, levels 1-6. The program works with several partners to offer basic literacy, GED preparation, workforce training and job opportunities, college readiness, and post-secondary options. Position Summary: The Office Assistant will be responsible for meeting student and staff needs and maintaining a warm and welcoming environment. Scope of Supervision: None. Confidential Data: Student and other information covered by FERPA guidelines and agreed to in the College’s FERPA Confidentiality Agreement; and all other non-public sensitive records. Equipment Operated: Computer; printer; scanner; copier; calculator; telephone; and other standard office equipment. Working Conditions: Average general classroom office working conditions. Physical Demands: While performing the duties of this job, the employee often sits for extended periods of time and occasionally stands or walks. The employee regularly exhibits manual dexterity when working on the computer and performing other related tasks. Vision demands include close, relatively detailed vision, with the ability to adjust focus when reading a computer screen. The employee occasionally lifts up to 40 pounds.

Responsibilities

• Complete all required SSCC and Aspire professional development trainings in a timely manner
• Maintain confidentiality by taking extra security precautions with PII while following FERPA regulations
• Provide assistance to students and staff as needed
• Facilitate communication among students, instructors, and the director
• Refer participants to appropriate social service agencies as need is identified
• Prepare and maintain program records and files
• Assist in creating and/or updating forms, reports and policies
• Maintain electronic files, class schedules, and staff manuals
• Answer phone calls and emails
• Inventory supplies and create needs lists
• Distribute practice test vouchers to students and prepare assessment materials
• Complete training for orientation of new students
• Prepare for and participate in Staff Enrichment Meetings
• Attend recruitment events
• Participate in continuous improvement activities
• Assist with and participate in the annual Recognition Ceremony
• Promote both the Aspire Program and Southern State Community College within the community
• Assist with other duties as assigned by the Director

Requirements

• Associate’s Degree in Education or Business or acceptable level of office work experience

Skills

• Ability to prioritize tasks
• Excellent computer skills, including Microsoft Office software
• Excellent oral and written communication skills
• Strong proofreading skills
• Proficient using general office equipment
• Outstanding organizational and clerical skills
• Attention to detail
• Good interpersonal skills
• Pleasant personality and willingness to help

Schedule

Part time