Admissions Specialist

Essential Functions

• Assist in coordinating logistics for on-campus and off-campus recruiting events, including information sessions, school tours, and interviews.
• Build and nurture relationships with prospective families, ensuring a personal, warm experience throughout the admissions process.
• Represent the school at school fairs, conferences, and other local community events.
• Host events that highlight the school’s benefits to prospective families.
• Select, coordinate, and mentor students in the GatorAides’ ambassador program.

Admissions Process

• Oversee the admissions process for prospective families from inquiry to enrollment.
• Field inquiries, lead campus tours, conduct interviews, and ensure completeness of each application before committee review.
• Collaborate with the Admissions team to ensure timely communication with families throughout the admissions process.
• Collaborate with other departments to ensure smooth transitions for families from the admissions office to campus life after enrollment.

Operational Support and Cross-Department Collaboration

• Aid in coordinating the Admissions office’s day-to-day operations and scheduling of key events.
• Support the Admissions team in the execution of tasks and provide feedback to improve processes.
• Collaborate with other departments and academic section leaders to ensure alignment of goals and smooth communication throughout the admissions season.
• Coordinate internal communications for the Admissions team, ensuring that all staff are updated on the progress of the admissions cycle.
• Manage the Admissions office calendar to ensure consistent coverage for tours, inquiries, and visitors.
• Serve as the primary backup for the Director in their absence to ensure departmental continuity.

Data Management and Reporting

• Organize and manage electronic files, task lists, and spreadsheets for accurate record-keeping.
• Generate reports from the admissions database to inform strategy, track trends, and guide decision-making.
• Provide necessary data and insights to the leadership team to help inform recruitment and enrollment strategies.

Professional Development and Market Competitiveness

• Stay current on enrollment management trends by attending webinars, courses, and conferences.

Registrar

• Process new student enrollments and build their electronic student records.
• Request, collect, and verify required documents (e.g. transcripts from previous schools), including legal documents (e.g. custody agreements).
• Manage student withdrawals, which may include packaging and sending official academic files to the next school.
• Respond to and execute requests for student records.
• Generate official high school transcripts, including calculating GPAs and logging completed credits in collaboration with the College Counselor.
• Create customized data reports (e.g. attrition rates, enrollment numbers, etc.) for the Head of School, the Board of Directors, or accreditation agencies.

Qualifications

• Bachelor's Degree from an accredited four-year college or university.
• Experience as an admissions’ specialist in a nonprofit or educational setting.
• Proficiency in using technology (Google Workspace, Microsoft Office, and related systems).
• Familiarity with or willingness to learn and use the Blackbaud, Raiser’s Edge and Toddle software.
• Spanish proficiency is highly preferred.

Personal Attributes and Skills

• Detail-oriented with a commitment to accuracy.
• Strong time management and organizational skills.
• Comfortable working independently and discreetly with confidential information.
• Technologically proficient with ability to quickly learn and troubleshoot new platforms.
• Flexible and willing to work collaboratively with teams.

Salary and Benefits

• A competitive salary package with medical and supplemental benefits, retirement offerings, tuition remission for dependent children and more.
• Extensive paid time off, including: 1 week for Fall Break, 1 week for Thanksgiving, 2 weeks for Winter Break, 1 week for Spring Break, 2 weeks for Summer Break and 80 hours of flexible PTO to be used at any time throughout the year.

Work Environment

• This job operates in a professional office within a school environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
• This job operates indoors and outdoors.
• It requires constant interaction with stakeholders in a variety of settings.

Position Type and Expected Hours of Work

• “Core” work days are Monday to Friday.
• The length of day may vary on occasion.
• Availability during occasional nights and weekend events.
• Travel Some out-of-area travel may be expected, but is not common.

Additional Eligibility Qualifications

• A criminal history background check will be required for finalist(s) under consideration for this position.
• If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9.
• You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Equal Opportunity Employer

MIS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable law.