Admissions Coordinator - Bellbrook

Employment Type: Full time • Shift: Day Shift • Set schedule: 9 a.m.–5 p.m., work every other weekend

About the role

The primary purpose of your position is to perform administrative detail—including record keeping, maintaining the switchboard, and follow-up functions—to assist the Administrator/Executive Director/Designee in meeting the administrative needs of the community.

Responsibilities

• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.
• Greet and direct visitors and family members.
• Accumulate, maintain, and provide statistical data as directed.
• Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.
• Process payments for deposit in accordance with established guidelines.
• Schedule appointments, process mail, and answer the switchboard.
• Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.
• Order and manage supplies.
• Respond to the needs of the elders living in the community, handling internal and external inquiries in a courteous manner.
• Assist in preparing financial and statistical reports, including census reports.
• Assist department managers with various administrative functions, including copies, letters, and preparing binders.

Requirements

• High School Diploma or equivalent.
• Admissions experience is required.
• Previous experience as a receptionist or in a secretarial position preferred.
• Ability to utilize and maintain standard office equipment (copier, printer, fax, shredder, phone system, computer, etc.).
• Previous experience working in long-term care or with the geriatric population preferred.