ADMINSTRATIVE ASSISTANT

About the role

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Operations and HR teams in a dynamic, fast-paced luxury retail environment. This dual role position plays a critical part in ensuring the smooth execution of daily business and HR functions, contributing to the efficiency and professionalism of the organization as a whole.

Responsibilities

• Affiliate with scheduling, calendar management, and coordination of cross-departmental meetings.
• Maintain accurate records related to store operations documentation, other weekly, monthly and EOY reports, vendor, supplier communications.
• Process work orders, vendor invoices, and operations-related expense reports.
• Cook up fulfillment documentation for pick lists, store shipments to customers and customer returns to stores.
• Cook up operational metrics and generate summary reports weekly and monthly.

Qualifications

• 2+ years of administrative experience, ideally supporting Operations and / or HR functions.
• Previous experience in retail, luxury retail, or a customer-centric industry strongly preferred.
• Strong organizational skills with exceptional attention to detail and time management.
• Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint) and Canva; familiarity with HRIS (ADP) and POS systems a plus.
• Excellent verbal and written communication skills.
• High level of discretion and professionalism in handling confidential information.
• Bachelor's degree in business or management preferred.

Preferred Attributes

• Passion for luxury retail and brand experience.
• Team player with a proactive, resourceful attitude.
• Comfortable balancing multiple priorities across departments.