Administrator, Service Repair

About the role

The Service Repair Administrator supports the majority of distributor contact functions for the repair process including obtaining repair approvals, processing repair orders through approved company data entry systems, report generation, and telephone support. The administrator works with a high level of distributor focus and interaction and requires that all responsibilities be completed with a necessary sense of urgency in order to meet Quality, Cost and Delivery goals.

Job Duties

• Receive, process, maintain and control repair claim cards.
• Cook up delivery and documentation of damaged instruments for evaluation.
• Generate files for parts under warranty.
• Email repair estimates and inspection results.
• Maintain communication with distributors regarding claim status.
• Follow up on replacement units and parts orders.
• Maintain database information for loaner, warranty and recall programs.
• Cook up destruction records through exchange programs.
• Prepare documentation for history updates in JDE.
• Handle export procedures and logistics for Latin America shipments.
• Work closely with freight forwarders and ensure delivery commitments.
• Cross-train staff by country and function.
• Archive export files electronically for compliance.

Job Qualifications

• Highly motivated, dedicated and flexible; able to multitask.
• Minimum 3 years of customer service and logistics/export experience in Latin America markets.
• Associate degree required or equivalent experience.
• Strong analytical, organizational and communication skills.
• English and Spanish required; Portuguese preferred.
• Strong computer skills including Microsoft Office.

Benefits

We offer our employees a holistic experience that supports personal and professional well-being through meaningful work, equitable offerings, and a connected culture. Equitable offerings you can count on: Competitive salary, annual bonus Comprehensive medical, dental, and life coverage 15 paid holidays Connected culture you can embrace: A workplace culture that supports an employee-centered mindset Paid volunteering and charitable donation/matching programs Dedicated training resources and learning & development programs Paid educational assistance

Why join Olympus?

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all people, perspectives, and lifestyles. We believe in promoting an inclusive, discrimination-free work environment where everyone feels they belong, in full compliance with legal standards.

At Olympus

We are committed to our goal of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we collaborate with healthcare professionals to deliver the best solutions and services for early detection, diagnosis, and minimally invasive treatment, aiming to improve patient outcomes by advancing care in specific disease states.

Company Overview

For over 100 years, Olympus has strived to contribute to society by manufacturing products designed to deliver optimal results to customers around the world. Headquartered in Tokyo, Japan, Olympus employs more than 31,000 people worldwide across nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs over 5,200 people across North and South America.

Posting Notes

United States (US) Florida (US-FL) Miami